Executive Assistant to GM | AI-Powered Productivity

ARC'TERYX; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Bonus + super

Free product and generous allowances

Flexible working environment

School holiday flexibility / support

Career development, wellbeing and личн

Company supported volunteering program

Job summary

ARC'TERYX is seeking an Executive Assistant to proactively manage priorities, leverage technology and AI-enabled tools, and drive efficiency across the executive office in ANZ. The role supports the General Manager (ANZ) and the Senior Leadership team, coordinating complex calendars and international travel.

You will use Microsoft 365 and AI tools like Copilot and Claude to boost productivity, prepare briefing materials, and enable effective communication across diverse groups within a

Responsibilities

• Provide proactive, high-impact support to the ANZ GM
• Anticipate needs and remove friction from executive workflows and decision-making
• Prepare high-quality briefing materials, agendas, and executive updates
• Attend key meetings where required, capturing insights, actions, and follow-ups
• Work with and manage complex, multi-stakeholder calendars across time zones with a focus on optimising time, not just scheduling meetings
• Leverage digital and AI-enabled tools to improve scheduling efficiency and reduce friction
• Continuously refine calendar structure to protect focus time, improve productivity, and reduce inefficiencies
• Coordinate leadership meetings, offsites, and key business forums, including agenda construction and time allocation.
• Plan and manage complex domestic and international travel
• Align travel with business priorities and executive time optimisation

Job description

ARC'TERYX is seeking an Executive Assistant to proactively manage priorities, leverage technology and AI-enabled tools, and drive efficiency across the executive office in ANZ. The role supports the General Manager (ANZ) and the Senior Leadership team, coordinating complex calendars and international travel.

You will use Microsoft 365 and AI tools like Copilot and Claude to boost productivity, prepare briefing materials, and enable effective communication across diverse groups within a