Executive Assistant to GM | Strategic Admin & Travel Pro

The Hour Glass; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Hour Glass in Sydney CBD is seeking an experienced Executive Assistant / Administrator to provide high-level support to the General Manager and corporate team. The role requires proactive planning, discretion and the ability to manage competing priorities to ensure smooth daily operations in a fast-paced retail environment.

You will coordinate calendars, meetings and travel, prepare reports and documents, maintain confidential files, and liaise with internal teams, clients and suppliers.

Qualifications

• Experience supporting senior executives or a General Manager.
• Demonstrated discretion and confidentiality in handling sensitive information.
• Strong written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Professionalism and proactive problem-solving approach.

Responsibilities

• Manage the General Manager's calendar, meetings and priorities.
• Coordinate meetings, prepare agendas, record minutes and follow up on actions.
• Handle correspondence and incoming requests with timely responses.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare reports and professional documents, maintain records and filing.
• Liaise with internal teams, clients, suppliers and external stakeholders.
• Monitor deadlines and proactively follow up on key tasks.
• Provide general admin support and assist business operations as needed.

Skills

Executive support

Organization

Travel coordination

Communication

Multitasking

Discretion

MS Office

Tools

Outlook

Excel

PowerPoint

Word

Job description

The Hour Glass in Sydney CBD is seeking an experienced Executive Assistant / Administrator to provide high-level support to the General Manager and corporate team. The role requires proactive planning, discretion and the ability to manage competing priorities to ensure smooth daily operations in a fast-paced retail environment.

You will coordinate calendars, meetings and travel, prepare reports and documents, maintain confidential files, and liaise with internal teams, clients and suppliers.