Executive Assistant to Dual GMs | Hybrid Role

AGL; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working options includinghyBr

Discounts on energy, telcos and solar

Job summary

AGL is seeking a professional Personal Assistant to provide direct support to two General Managers and their teams. You will manage calendars, draft correspondence, and coordinate meetings and events across on-site and hybrid settings.

This role requires strong organisational and communication skills, attention to detail, and proficiency with MS Office and AI tools to streamline administration. AGL offers flexible work options and a supportive, inclusive culture in Melbourne.

Qualifications

• Experience in a similar position; supporting legal/compliance teams is valued.
• Strong organisational, time management and initiative.
• Excellent written and verbal communication with attention to detail.
• Friendly, adaptable team player able to liaise with all levels.
• Autonomous work style with ability to handle changing priorities.
• Proficient in MS Word, Excel and PowerPoint.
• Comfortable using AI tools for admin tasks.

Responsibilities

• Manage General Managers' Outlook calendars.
• Handle inquiries and correspondence promptly.
• Draft emails, letters, and presentations for GMs.
• Admin tasks including POs, invoicing, Onit, Concur and travel.
• Coordinate meetings, agendas, minutes, and actions.
• Support team reporting and audit deliverables.
• Assist with events, trainings, and compliance training.
• Provide backup to the wider PA/EA network.
• Process travel requests and expense claims.
• Maintain intranet content and DMS records.
• Support Crisis Management and Incident teams.

Skills

Organisational skills

Time management

Written & verbal communication

Attention to detail

Team player

Stakeholder liaison

Autonomy

Adaptability

MS Office

AI tools

Learning new programs

Tools

MS Word

MS Excel

MS PowerPoint

AI tools

Job description

AGL is seeking a professional Personal Assistant to provide direct support to two General Managers and their teams. You will manage calendars, draft correspondence, and coordinate meetings and events across on-site and hybrid settings.

This role requires strong organisational and communication skills, attention to detail, and proficiency with MS Office and AI tools to streamline administration. AGL offers flexible work options and a supportive, inclusive culture in Melbourne.