Executive Assistant to General Manager - Construction

WesTrac; Newcastle-Maitland; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Parental leave and carers leave

Novated leasing

Discounted health insurance

Gym access

Career progression

Employee referral program

Free parking

Job summary

WesTrac is seeking an experienced Personal Assistant to support the General Manager within the Construction Industries division at our Casula branch. The role delivers confidential executive support, manages complex calendars, coordinates travel and events, and prepares presentations and reports to enable leadership decision‑making.

You will act as a trusted partner, handling sensitive information, prioritising competing demands and facilitating efficient operations across the Construction

Qualifications

• Minimum 5 years' experience in a PA/EA or senior admin role.
• Advanced Microsoft Office skills; SAP experience preferred.
• Excellent organisation, time management and attention to detail.
• Strong communication, stakeholder management and confidentiality.
• Experience in construction/mining/heavy industry desirable.

Responsibilities

• Provide confidential executive support to the General Manager and associated working groups.
• Manage calendars, appointments and meeting schedules to support operational efficiency.
• Coordinate meetings, functions and corporate travel arrangements.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration activities.
• Ensure the smooth day-to-day operation of the office and support a cohesive, high-performing team.
• Communicate and disseminate information effectively across the business and with external service providers.

Skills

PA/EA experience

MS Office

SAP experience

Organisational skills

Communication

Stakeholder management

Confidentiality

Construction industry knowledge

Education

Relevant qualification

Tools

SAP

Job description

WesTrac is seeking an experienced Personal Assistant to support the General Manager within the Construction Industries division at our Casula branch. The role delivers confidential executive support, manages complex calendars, coordinates travel and events, and prepares presentations and reports to enable leadership decision‑making.

You will act as a trusted partner, handling sensitive information, prioritising competing demands and facilitating efficient operations across the Construction