Personal Assistant

WesTrac Cat; Newcastle-Maitland; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Paid Parental Leave

Novated Leasing

Income Protection Insurance

Employee discounts (Coles, Petbarn, VO

Health insurance

Job summary

WesTrac is seeking an experienced Personal Assistant to support the General Manager within the Construction Industries division, based at Casula. The role involves confidential executive support, calendar and travel coordination, and preparing reports and presentations in a fast-paced environment.

Ideal candidates will have 5+ years in an EA/PA role, advanced MS Office skills, and SAP experience; construction/mining sector exposure is desirable.

Qualifications

• Minimum 5 years’ experience in a Personal Assistant, Executive Assistant or senior administrative support role.
• Advanced Microsoft Office skills with SAP experience highly regarded.
• Excellent communication, customer service, and stakeholder management skills.

Responsibilities

• Provide confidential executive support to the General Manager and working groups.
• Manage calendars, appointments and meeting schedules.
• Coordinate meetings, functions and travel arrangements.
• Serve as point of contact for internal and external enquiries.
• Prepare, format and distribute reports, presentations and correspondence.
• Maintain records and documentation.
• Process invoices and support office administration.
• Ensure smooth day-to-day office operations and support a high-performing team.
• Communicate information effectively across the business and with service providers.

Skills

Executive support

Calendar management

SAP experience

MS Office

Travel coordination

Confidentiality

Stakeholder management

Construction industry knowledge

Education

Relevant qualification

Tools

SAP

MS Office

Job description

Location: Tomago, NSW, AU

About The Opportunity

WesTrac is seeking an experienced and highly organised Personal Assistant to support the General Manager within our Construction Industries department, based at our Casula branch. This role is responsible for providing confidential executive and administrative support, ensuring the efficient coordination of business activities, communications, and priorities across the Construction division. Working in a fast-paced and dynamic environment, you will act as a trusted partner to the General Manager, managing complex schedules, coordinating travel and events, preparing presentations and reports, and supporting key leadership meetings and working groups. Your ability to anticipate needs, maintain confidentiality, and manage competing priorities will be critical to your success in this role.

Key Responsibilities

• Provide high-level confidential administrative and executive support to the General Manager and associated working groups.
• Manage calendars, appointments and meeting schedules to support operational efficiency.
• Coordinate meetings, functions and corporate travel arrangements.
• Act as a key point of contact, responding to and managing internal and external enquiries.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration activities.
• Ensure the smooth day-to-day operation of the office and support a cohesive, high-performing team.
• Communicate and disseminate information effectively across the business and with external service providers.

Skills & Experience

• Minimum 5 years’ experience in a Personal Assistant, Executive Assistant, or senior administrative support role, supported by a relevant qualification.
• Advanced Microsoft Office skills and strong administrative capabilities, with SAP experience highly regarded.
• Exceptional organisational, time management, and multitasking skills, with a strong focus on accuracy and attention to detail.
• Excellent communication, customer service, and stakeholder management skills, with the ability to build strong working relationships.
• Professional, proactive, and adaptable approach, with a commitment to confidentiality and delivering high-quality outcomes.
• Experience within the construction, mining, or heavy industry sectors is desirable.

Why WesTrac?

At WesTrac, we’re Made for More—more opportunity, more growth, and more impact. With a team of over 4,500 people nationally, we’re united by our care for each other, our passion for building a better tomorrow, and our commitment to continual evolution. We invest heavily in your development, offering access to our in-house RTO(50737), dedicated learning pathways, and hands‑on experience with the latest Cat® technology and future‑focused capabilities. As one of the world’s largest authorised Cat® dealers, you’ll be part of an industry leader shaping what’s next in mining and construction.

What We Offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness – Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles
• Additional Perks – Free parking, onsite café, bootcamp and yoga available at certain locations

For further information regarding this role, please contact NSW Recruitment on 1300 797 028 and quote #6720.

Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.