Executive Assistant to General Manager – Construction

WesTrac; Liverpool; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Parental leave

Salary sacrifice options

Novated leasing

Income protection

Discounts on retail services

Free parking

Job summary

WesTrac is seeking an experienced Personal Assistant to support the General Manager within the Construction Industries division, based at the Casula branch. You will manage complex schedules, coordinate travel and events, prepare presentations and reports, and support leadership meetings with a confidential, proactive approach.

The role requires a minimum of 5 years in PA/EA or senior admin roles, advanced MS Office and SAP experience, and strong stakeholder management.

Qualifications

• Minimum 5 years’ experience in a PA/EA or senior administrative role with relevant qualification.
• Advanced Microsoft Office skills and SAP experience highly regarded.
• Strong organisational, time management and multitasking abilities with attention to detail.
• Excellent communication and stakeholder management skills with the ability to build relationships.
• Professional, proactive, and confidential approach with high-quality outcomes.
• Experience in construction/mining or heavy industry is desirable.

Responsibilities

• Provide high-level confidential administrative and executive support to the General Manager.
• Manage calendars, appointments and meeting schedules to support operational efficiency.
• Coordinate meetings, functions and corporate travel arrangements.
• Act as a key point of contact for internal and external inquiries.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration.
• Ensure smooth day-to-day operation of the office and support a high-performing team.
• Communicate information effectively across the business and with external service providers.

Skills

Executive support

Calendar management

Communication

Stakeholder management

Confidentiality

Education

Relevant secretarial/administrative qualification

Tools

Microsoft Office

SAP

Job description

WesTrac is seeking an experienced Personal Assistant to support the General Manager within the Construction Industries division, based at the Casula branch. You will manage complex schedules, coordinate travel and events, prepare presentations and reports, and support leadership meetings with a confidential, proactive approach.

The role requires a minimum of 5 years in PA/EA or senior admin roles, advanced MS Office and SAP experience, and strong stakeholder management.