Personal Assistant

WesTrac; Newcastle-Maitland; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Parental leave and carers leave

Novated leasing

Discounted health insurance

Gym access

Career progression

Employee referral program

Free parking

Job summary

WesTrac is seeking an experienced Personal Assistant to support the General Manager within the Construction Industries division at our Casula branch. The role delivers confidential executive support, manages complex calendars, coordinates travel and events, and prepares presentations and reports to enable leadership decision‑making.

You will act as a trusted partner, handling sensitive information, prioritising competing demands and facilitating efficient operations across the Construction

Qualifications

• Minimum 5 years' experience in a PA/EA or senior admin role.
• Advanced Microsoft Office skills; SAP experience preferred.
• Excellent organisation, time management and attention to detail.
• Strong communication, stakeholder management and confidentiality.
• Experience in construction/mining/heavy industry desirable.

Responsibilities

• Provide confidential executive support to the General Manager and associated working groups.
• Manage calendars, appointments and meeting schedules to support operational efficiency.
• Coordinate meetings, functions and corporate travel arrangements.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration activities.
• Ensure the smooth day-to-day operation of the office and support a cohesive, high-performing team.
• Communicate and disseminate information effectively across the business and with external service providers.

Skills

PA/EA experience

MS Office

SAP experience

Organisational skills

Communication

Stakeholder management

Confidentiality

Construction industry knowledge

Education

Relevant qualification

Tools

SAP

Job description

WesTrac is seeking an experienced and highly organised Personal Assistant to support the General Manager within our Construction Industries department, based at our Casula branch. This role is responsible for providing confidential executive and administrative support, ensuring the efficient coordination of business activities, communications, and priorities across the Construction division.

Working in a fast-paced and dynamic environment, you will act as a trusted partner to the General Manager, managing complex schedules, coordinating travel and events, preparing presentations and reports, and supporting key leadership meetings and working groups. Your ability to anticipate needs, maintain confidentiality, and manage competing priorities will be critical to your success in this role.

Key Responsibilities

• Provide high-level confidential administrative and executive support to the General Manager and associated working groups.
• Manage calendars, appointments and meeting schedules to support operational efficiency.
• Coordinate meetings, functions and corporate travel arrangements.
• Act as a key point of contact, responding to and managing internal and external enquiries.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration activities.
• Ensure the smooth day-to-day operation of the office and support a cohesive, high-performing team.
• Communicate and disseminate information effectively across the business and with external service providers.

Skills & Experience

• Minimum 5 years' experience in a Personal Assistant, Executive Assistant, or senior administrative support role, supported by a relevant qualification.
• Advanced Microsoft Office skills and strong administrative capabilities, with SAP experience highly regarded.
• Exceptional organisational, time management, and multitasking skills, with a strong focus on accuracy and attention to detail.
• Excellent communication, customer service, and stakeholder management skills, with the ability to build strong working relationships.
• Professional, proactive, and adaptable approach, with a commitment to confidentiality and delivering high-quality outcomes.
• Experience within the construction, mining, or heavy industry sectors is desirable.

Why WesTrac?

At WesTrac, we're Made for More - more opportunity, more growth, and more impact. With a team of over 4,500 people nationally, we're united by our care for each other, our passion for building a better tomorrow, and our commitment to continual evolution.

We invest heavily in your development, offering access to our in-house RTO(50737), dedicated learning pathways, and hands-on experience with the latest Cat technology and future-focused capabilities. As one of the world's largest authorised Cat dealers, you'll be part of an industry leader shaping what's next in mining and construction.

What we offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness - Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles
• Additional Perks - Free parking, onsite café, bootcamp and yoga available at certain locations

Please note: WesTrac may commence shortlisting and interviewing candidates prior to the closing date and reserves the right to withdraw this advertisement earlier if a suitable candidate is appointed. Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we're focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.