Casula-Based Executive Assistant to GM Construction

WesTrac; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave

Novated leasing

Health insurance

Employee discounts

Job summary

WesTrac is seeking an experienced Personal Assistant to support the General Manager in the Construction Industries department, Casula branch. The role provides confidential executive and administrative support and coordinates activities across the Construction division.

You will manage complex schedules, coordinate travel and events, prepare presentations and reports, and support leadership meetings and working groups in a fast-paced environment.

Qualifications

• Minimum 5 years' experience in a Personal Assistant, Executive Assistant, or senior administrative support role, supported by a relevant qualification.
• Advanced Microsoft Office skills and strong administrative capabilities, with SAP experience highly regarded.
• Exceptional organisational, time management, and multitasking skills, with a strong focus on accuracy and attention to detail.
• Excellent communication, customer service, and stakeholder management skills, with the ability to build strong working relationships.
• Professional, proactive, and adaptable approach, with a commitment to confidentiality and delivering high-quality outcomes.
• Experience within the construction, mining, or heavy industry sectors is desirable.

Responsibilities

• Provide high-level confidential executive support to the General Manager.
• Manage calendars, appointments and meeting schedules.
• Coordinate meetings, functions and corporate travel.
• Act as a key point of contact, responding to and managing internal and external enquiries.
• Prepare, format and distribute reports, presentations and business correspondence.
• Maintain accurate records, files and documentation.
• Process invoices and support general office administration activities.
• Ensure the smooth day-to-day operation of the office and support a cohesive, high-performing team.
• Communicate and disseminate information effectively across the business and with external service providers.

Skills

Executive support

Office administration

Time management

Attention to detail

Stakeholder management

Communication

Education

Relevant qualification

Tools

SAP

Microsoft Office

Job description

WesTrac is seeking an experienced Personal Assistant to support the General Manager in the Construction Industries department, Casula branch. The role provides confidential executive and administrative support and coordinates activities across the Construction division.

You will manage complex schedules, coordinate travel and events, prepare presentations and reports, and support leadership meetings and working groups in a fast-paced environment.