Executive Assistant to Faculty Leadership – Flexible Work

U@MQ Limited; Sydney; On-site; AUD 92,000 - 112,000; Full time

Benefits offered by this job

17% superannuation

Subsidised onsite parking

Flexible working options

Training and professional development

Onsite childcare facilities

Discounted health insurance

Onsite vacation care

Employee Assistance Program

Sport & Aquatic Centre access

Onsite GP

Job summary

Macquarie University’s Faculty of Arts is seeking an experienced administrator to support senior leadership and coordinate essential services in North Ryde. You will manage the Executive Director’s diary, organise meetings and travel, and provide briefing materials for senior staff.

You will also coordinate committees, update systems, handle enquiries, and contribute to process improvements while ensuring high standards of professional conduct.

Qualifications

• A degree in Business Administration or equivalent.
• Experience delivering administrative or executive assistance.
• Ability to coordinate multiple activities with minimal supervision.
• Proven customer service experience with diverse stakeholders.
• Proficient with Microsoft Office and databases.
• Attention to detail and experience with process improvements.
• Excellent written communication for agendas, minutes and reports.
• Knowledge of budgeting and finance principles.

Responsibilities

• Provide general administrative support to the Faculty leadership team.
• Deliver executive assistance including diary management, logistics and briefing materials.
• Coordinate Faculty committees including scheduling and minute-taking.
• Organise on-site and off-site meetings and event logistics.
• Update and maintain Faculty websites and administrative systems.
• Receive and triage enquiries relating to the Faculty's activities.
• Support Faculty events and administrative services as required.
• Contribute to reviewing and improving administrative processes.

Skills

Executive support

Multitasking

Customer service

Microsoft Office

Written communication

Attention to detail

Finance & budgeting knowledge

Stakeholder coordination

Education

Bachelor's degree in Business Administration or equivalent

Tools

Microsoft Office

Database systems

Financial systems

Job description

Macquarie University’s Faculty of Arts is seeking an experienced administrator to support senior leadership and coordinate essential services in North Ryde. You will manage the Executive Director’s diary, organise meetings and travel, and provide briefing materials for senior staff.

You will also coordinate committees, update systems, handle enquiries, and contribute to process improvements while ensuring high standards of professional conduct.