Executive Administration Specialist – Faculty of Arts

Macquarie University; Sydney; On-site; AUD 92,000 - 112,000; Full time

Benefits offered by this job

17% Superannuation

Subsidised onsite parking

Flexible working options

Training and professional development

Onsite childcare facilities

Discounted health insurance

Onsite vacation care

Employee Assistance Program

Sport & Aquatic Centre membership

Onsite GP, imaging & physio

Job summary

Macquarie University is seeking an organised Faculty Administration Officer to support the Faculty Executive Director and help drive strategic priorities. You will manage complex schedules, organise meetings, travel arrangements and briefing materials to enable senior leadership to operate effectively.

This role requires coordinating committees, maintaining websites and administrative systems, handling inquiries, and driving process improvements while upholding safety and professional standards.

Qualifications

• A degree in Business Administration and/or equivalent relevant experience.
• Demonstrated experience delivering high-quality administrative support within a complex environment.
• Experience supporting senior staff and teams.

Responsibilities

• Provide general administrative support to the Faculty leadership team.
• Deliver executive assistance including diary management and travel arrangements.
• Coordinate Faculty committees, agendas, minute-taking and follow-up.

Skills

Diary management

Meeting coordination

Customer service

Communication

Education

Bachelor's degree in Business Administration or equivalent

Tools

Microsoft Office

Database systems

Job description

Macquarie University is seeking an organised Faculty Administration Officer to support the Faculty Executive Director and help drive strategic priorities. You will manage complex schedules, organise meetings, travel arrangements and briefing materials to enable senior leadership to operate effectively.

This role requires coordinating committees, maintaining websites and administrative systems, handling inquiries, and driving process improvements while upholding safety and professional standards.