Executive Assistant - Central Data Technology

Macquarie Group; Sydney; Hybrid; AUD 80,000 - 120,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave (up to 20 weeks)

Flexible working arrangements

Volunteer leave and donation matching

Gender affirmation leave

Employee Assistance Program

Learning and development reimbursement

Work-from-home equipment reimbursement

Job summary

Macquarie Group is seeking an Executive Assistant to support our Data team within Financial Management, People and Engagement. You will manage complex schedules, travel arrangements and cross-functional coordination to ensure smooth daily operations in a fast-paced environment.

Your judgement, prioritisation and discretion will be critical to success. You will collaborate with stakeholders across levels, contribute to key initiatives and support engagement activities while maintaining

Qualifications

• Experience providing executive support to multiple senior leaders in a fast-paced environment.
• Excellent calendar management and prioritisation skills.
• Strong travel coordination across time zones and locations.
• Ability to collaborate with stakeholders across seniority levels.
• Proficiency with MS Office and AI-assisted productivity tools.

Responsibilities

• Provide comprehensive administrative support to multiple senior leaders and their teams.
• Manage complex schedules and travel arrangements for senior stakeholders.
• Coordinate team activities and events to support engagement and initiatives.
• Build strong relationships across the business and maintain confidentiality.

Skills

Executive support

Diary management

Travel coordination

Cross-team collaboration

Microsoft Office / Copilot

Tools

Microsoft Copilot

Microsoft Office

Job description

Our Central, Data and Technology team plays a critical role within Financial Management, People and Engagement, focusing on data, financial operations and the ongoing enhancement of technology capabilities. Our team work across a broad range of business activities, we deliver a unified approach that supports operational excellence, informed decision-making and meaningful business outcomes.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As an Executive Assistant supporting our Data team, you will provide comprehensive administrative support to multiple senior leaders and their teams, helping to ensure the smooth running of day-to-day operations in a fast-paced environment. You will manage complex schedules, travel arrangements and team coordination activities, while building strong relationships across the business and contributing to key initiatives, events and engagement activities. Your ability to exercise sound judgement, manage competing priorities and maintain confidentiality will be key to your success in this role.

What you offer

• Demonstrated experience supporting multiple senior leaders and teams, with exceptional organisational skills and the ability to manage competing priorities in a fast-paced environment
• Strong communication and relationship-building skills, with the ability to collaborate effectively with stakeholders at all levels and deliver positive outcomes
• Experience managing complex diary coordination, travel arrangements and team logistics, including working across multiple locations and time zones
• A proactive, solutions-focused approach, with the confidence to take ownership of tasks, anticipate needs and support projects and team initiatives
• Strong Microsoft Office skills, including Microsoft Copilot, coupled with excellent attention to detail, discretion and sound judgement when handling sensitive information.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.