Executive Admin Lead for Arts Faculty (Flexible Work)

Macquarie University; Ryde; On-site; AUD 92,000 - 112,000; Full time

Benefits offered by this job

17% Superannuation

Subsidised onsite parking

Flexible working options

Training and professional development

Discounted health insurance

Employee Assistance Program

Sport & Aquatic Centre membership

Job summary

Macquarie University’s Faculty of Arts is seeking an organised Faculty Administration Officer to support the Faculty Executive Director and lead administrative activities. You will drive diary management, travel logistics and briefing materials while coordinating committees and events on site or off site.

You will manage websites and administration systems, triage enquiries, and contribute to process improvements.

Qualifications

• A degree in Business Administration and/or equivalent relevant experience.
• Demonstrated experience delivering high‑quality administrative and/or executive assistance within a complex organisational environment (higher education experience desirable).
• Proven ability to coordinate multiple activities and priorities with minimal supervision and to meet tight deadlines.
• Demonstrated high‑quality customer service experience, with the ability to communicate effectively with a diverse range of stakeholders.
• Intermediate computer skills, including Microsoft Office and a range of database management systems and applications.
• Excellent attention to detail, with demonstrated experience developing and implementing administrative process improvements.
• Exceptional written communication skills with the ability to draft agendas, minutes and reports for a senior executive audience.
• Demonstrated knowledge of finance and budgeting principles and practices, including budget administration, interpreting data and using financial systems and reporting.

Responsibilities

• Provide general administrative support to the Faculty leadership team including supporting Faculty strategic priorities.
• Deliver executive assistance to the Faculty Executive Director, including diary management, logistics, meeting preparation, travel arrangements and briefing materials.
• Coordinate Faculty committees, including scheduling, agenda preparation, minute-taking and follow‑up of action items.
• Organise on‑site and off‑site meetings, including room bookings, catering, transport and event logistics.
• Update and maintain Faculty websites and administrative systems.
• Receive, triage and action enquiries relating to the Faculty's activities.
• Provide coordination and administration for Faculty events.
• Assist with administrative services as required.
• Contribute to the review and improvement of administrative processes and practices.
• Work in accordance with EEO, WHS and relevant professional standards.

Skills

Administrative support

Executive assistance

Diary management

Customer service

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Database management

Budgeting

Finance reporting

Job description

Macquarie University’s Faculty of Arts is seeking an organised Faculty Administration Officer to support the Faculty Executive Director and lead administrative activities. You will drive diary management, travel logistics and briefing materials while coordinating committees and events on site or off site.

You will manage websites and administration systems, triage enquiries, and contribute to process improvements.