Executive Assistant to Directors – Hybrid Public Sector

Australian Skills Quality Authority; Sydney; Hybrid; AUD 80,000 - 86,000; Full time

Benefits offered by this job

Hybrid working arrangements

Flexible working hours

Professional development opportunities

Health and wellbeing events

Job summary

Australian Skills Quality Authority (ASQA) is seeking an Executive Assistant to provide comprehensive administrative and executive support to ASQA’s Executive Directors in a hybrid Sydney-based role. You will manage calendars, correspondence, and materials for meetings while handling confidential information with discretion.

The role requires strong communication, multi-tasking, and proficiency with the Microsoft Office suite.

Qualifications

• Proven ability to provide high-quality administrative and coordination support to senior management.
• Manage multiple tasks within agreed priorities and deliver timely, accurate outcomes.
• Strong interpersonal, written and oral communication skills with diverse stakeholders.
• Ability to work flexibly and collaboratively and maintain productive working relationships.
• Self-management and resilience in a dynamic environment with competing priorities.
• Proficient with Microsoft Office and video conferencing tools.
• Understanding of APS values and code of conduct and handling of sensitive information.

Responsibilities

• Coordinate and manage Executive Directors’ schedules and diaries and undertake other group administrative tasks as required.
• Manage incoming correspondence including calls, emails, letters, and briefs.
• Coordinate and collate papers and supporting documents for meetings.
• Format and quality assure routine draft correspondence, briefing materials, meeting papers and other documents.
• Support the Executive Director to establish, maintain and document effective stakeholder relationships.
• Maintain accurate records and handle confidential information in accordance with policies.

Skills

Executive coordination

High-quality administrative support

Interpersonal communication

Discretion & confidentiality

Microsoft Office

Video conferencing

Education

Experience supporting senior management

Tools

Microsoft Office

Calendar management tools

Job description

Australian Skills Quality Authority (ASQA) is seeking an Executive Assistant to provide comprehensive administrative and executive support to ASQA’s Executive Directors in a hybrid Sydney-based role. You will manage calendars, correspondence, and materials for meetings while handling confidential information with discretion.

The role requires strong communication, multi-tasking, and proficiency with the Microsoft Office suite.