Executive Assistant to Leadership & Governance (Hybrid)

Australian Primary Principals Association; Canberra, Brisbane; Hybrid; AUD 32,000 - 40,000; Part time

Job summary

Australian Primary Principals Association invites applications for an Executive Assistant to support the President, Executive Officer, Board and National Advisory Council. This permanent part-time role (0.4 FTE, ~15 hours per week) offers hybrid/flexible working arrangements across Canberra ACT and Brisbane.

You will manage diaries and correspondence, coordinate governance meetings, organise travel and events, handle financial processing, and support member communications and systems.

Qualifications

• Experience in an Executive Assistant, Executive Officer or similar administrative support role.
• Strong organisational and time management skills with exceptional attention to detail.
• Well-developed written and verbal communication skills.
• Confidence working independently and managing competing priorities.
• Demonstrated proficiency in Microsoft 365 and online collaboration platforms.
• Sound administrative and financial processing skills.
• Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
• Experience supporting boards, committees or governance processes would be highly regarded.
• Experience within a not-for-profit, membership-based or education organisation is desirable.

Responsibilities

• Provide executive support to the President and Executive Officer, including diary management, scheduling and correspondence.
• Coordinate Board, NAC and committee meetings, including scheduling, invitations and stakeholder liaison.
• Prepare and distribute briefings, reports, correspondence and organisational communications.
• Maintain confidentiality and professionalism in all aspects of the role.
• Coordinate travel and accommodation for APPA representatives; arrange venues, catering and logistics for meetings and events.
• Support the administration of national conferences, forums and stakeholder engagements.
• Process expense claims, invoices and approved payments; monitor event and meeting expenditure against budgets; maintain accurate financial records.
• Manage organisational email accounts and routine correspondence; support member communications and updates.
• Maintain digital systems, records and document management processes; support online meetings and virtual collaboration.

Job description

Australian Primary Principals Association invites applications for an Executive Assistant to support the President, Executive Officer, Board and National Advisory Council. This permanent part-time role (0.4 FTE, ~15 hours per week) offers hybrid/flexible working arrangements across Canberra ACT and Brisbane.

You will manage diaries and correspondence, coordinate governance meetings, organise travel and events, handle financial processing, and support member communications and systems.