APS4 Executive Assistant

Australian Skills Quality Authority; Sydney; Hybrid; AUD 80,000 - 86,000; Full time

Benefits offered by this job

Hybrid working arrangements

Flexible working hours

Professional development opportunities

Health and wellbeing events

Job summary

Australian Skills Quality Authority (ASQA) is seeking an Executive Assistant to provide comprehensive administrative and executive support to ASQA’s Executive Directors in a hybrid Sydney-based role. You will manage calendars, correspondence, and materials for meetings while handling confidential information with discretion.

The role requires strong communication, multi-tasking, and proficiency with the Microsoft Office suite.

Qualifications

• Proven ability to provide high-quality administrative and coordination support to senior management.
• Manage multiple tasks within agreed priorities and deliver timely, accurate outcomes.
• Strong interpersonal, written and oral communication skills with diverse stakeholders.
• Ability to work flexibly and collaboratively and maintain productive working relationships.
• Self-management and resilience in a dynamic environment with competing priorities.
• Proficient with Microsoft Office and video conferencing tools.
• Understanding of APS values and code of conduct and handling of sensitive information.

Responsibilities

• Coordinate and manage Executive Directors’ schedules and diaries and undertake other group administrative tasks as required.
• Manage incoming correspondence including calls, emails, letters, and briefs.
• Coordinate and collate papers and supporting documents for meetings.
• Format and quality assure routine draft correspondence, briefing materials, meeting papers and other documents.
• Support the Executive Director to establish, maintain and document effective stakeholder relationships.
• Maintain accurate records and handle confidential information in accordance with policies.

Skills

Executive coordination

High-quality administrative support

Interpersonal communication

Discretion & confidentiality

Microsoft Office

Video conferencing

Education

Experience supporting senior management

Tools

Microsoft Office

Calendar management tools

Job description

Australian Skills Quality Authority - Sydney NSW

$80,085 - $86,246 a year

Contract, Full time

Hybrid

4d ago , from Australian Skills Quality Authority (National Vocational Education and Training Regulator)

Who we are

We are Australia’s National Vocational Education and Training (VET) regulator.

What we do

We regulate providers that deliver VET qualifications and courses to students in Australia or offer Australian qualifications internationally, providers that deliver VET courses to overseas students, and certain providers that deliver English Language Intensive Courses for Overseas Students. We also accredit VET courses to make sure nationally approved standards are met.

Why we do it

We ensure quality VET so that students, industry, governments and the community have confidence in the integrity of national qualifications issues by training providers, and that students are protected from any practices that come at the expense of their ability to gain the required competencies.

ASQA supports and promotes a strong team culture, a safe, healthy and happy workplace and the sharing of knowledge.

Visit our website for more information about ASQA, including our role and how we regulate.

About the Opportunity

We are seeking Executive Assistants to provide comprehensive administrative and executive support to ASQA’s Executive Directors. Working under general direction from the Director, Executive Support, and with guidance from the Senior Executive Coordinator, Executive Assistants apply established procedures, judgement and discretion to manage priorities, elevate complex or sensitive matters, and support quality outcomes.

Key responsibilities include

• coordinating and managing Executive Directors’ schedules and diaries and undertaking other Group administrative tasks as required
• managing incoming correspondence including calls, emails, letters, and briefs
• coordinating and collating papers and supporting documents for meetings
• coordinating, compiling, formatting and quality assuring routine draft correspondence, briefing materials, meeting papers and other documents for the Executive Director in accordance with established procedures and guidance
• supporting the Executive Director to establish, maintain and document effective stakeholder relationships, both internally and externally
• maintaining accurate records and handling sensitive or confidential information in accordance with internal policies, procedures and APS expectations.

• APS Level 4 , $80,085 - $86,246
• Brisbane,Canberra,Melbourne,Sydney
• Ongoing/Non-ongoing, Full Time

Who we are

We are Australia’s National Vocational Education and Training (VET) regulator.

What we do

We regulate providers that deliver VET qualifications and courses to students in Australia or offer Australian qualifications internationally, providers that deliver VET courses to overseas students, and certain providers that deliver English Language Intensive Courses for Overseas Students. We also accredit VET courses to make sure nationally approved standards are met.

Why we do it

We ensure quality VET so that students, industry, governments and the community have confidence in the integrity of national qualifications issues by training providers, and that students are protected from any practices that come at the expense of their ability to gain the required competencies.

ASQA supports and promotes a strong team culture, a safe, healthy and happy workplace and the sharing of knowledge.

Visit our website for more information about ASQA, including our role and how we regulate.

About the Opportunity

We are seeking Executive Assistants to provide comprehensive administrative and executive support to ASQA’s Executive Directors. Working under general direction from the Director, Executive Support, and with guidance from the Senior Executive Coordinator, Executive Assistants apply established procedures, judgement and discretion to manage priorities, elevate complex or sensitive matters, and support quality outcomes.

Key responsibilities include

• coordinating and managing Executive Directors’ schedules and diaries and undertaking other Group administrative tasks as required
• managing incoming correspondence including calls, emails, letters, and briefs
• coordinating and collating papers and supporting documents for meetings
• coordinating, compiling, formatting and quality assuring routine draft correspondence, briefing materials, meeting papers and other documents for the Executive Director in accordance with established procedures and guidance
• supporting the Executive Director to establish, maintain and document effective stakeholder relationships, both internally and externally
• maintaining accurate records and handling sensitive or confidential information in accordance with internal policies, procedures and APS expectations.

Skills and experience

To succeed in this role, you will have:

• demonstrated ability to provide high-quality administrative and coordination support to senior management, manage multiple tasks within agreed priorities, and deliver timely, accurate and professional outcomes
• strong interpersonal, written and oral communication skills, including the ability to communicate clearly and professionally with a diverse range of stakeholders, including senior leaders, while exercising discretion and maintaining confidentiality
• the ability to work flexibly and collaboratively and establish and maintain effective and productive working relationships
• a proven ability to apply self-management, initiative, sound judgement and resilience to work effectively, both individually and within a team, in an environment subject to competing priorities and change
• proficient skills and experience working with the Microsoft Office suite of products and other contemporary technologies, including video conferencing
• a demonstrated understanding of ASQA’s purpose, strategic direction and operating context, and the ability to connect day-to-day executive support activities to team and agency outcomes
• demonstrated commitment to the APS Values and Code of Conduct, including integrity, respect, impartiality, accountability, discretion and appropriate handling of sensitive information.

What we offer

We are committed to providing a working environment that values diversity and inclusion and supports staff to reach their full potential.

We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, members of the Lesbian, Gay, Bisexual, Transgender, Queer, Intersex and Asexual (LGBTQIA+) community, people with culturally and linguistically diverse (CALD) backgrounds, and people with neurological differences.

You will be joining a dynamic workforce at ASQA that will support you to thrive in your career.

You will have access to:

• generous leave entitlements
• a competitive salary (with clear and transparent salary progression and scheduled salary increases)
• 15.4% superannuation
• flexible working arrangements that promote work-life balance, including working from home and hybrid working arrangements
• flexible working hours
• professional development opportunities
• health and wellbeing events throughout the year
• free and confidential 24/7 counselling through our Employee Assistance Program (EAP), available for staff and their family members
• a $300 annual healthy lifestyle allowance
• additional paid time off during the Christmas close-down period.

Benefits of working in the APS

• Purpose and meaning - the Australian Public Service (APS) offers a clear purpose and meaningful work where you can make a positive impact in people's lives.
• Opportunities to learn and grow - regardless of where you are in your career or what your skills are, there's a pathway and role for you.
• Community and belonging - we believe everyone belongs. Our leaders are focused on building a workplace which values diverse views, backgrounds, abilities, and perspectives.
• Flexibility and balance - we are committed to offering flexibility for all APS roles. We know flexibility is important so you can balance your work and personal priorities.
• Conditions and lifestyle - be a part of a secure, dynamic public service with great conditions of employment in a diverse range of roles and locations to support your lifestyle.

Eligibility to apply

• Under Section 22(8) of the Public Service Act 1999, employees must be Australian Citizens to be employed in the APS unless the Agency delegate has agreed, in writing, to the contrary.
• The successful applicant will be required to undergo pre-employment checks including a Federal Police Check and obtain a minimum Baseline Security Clearance (if they do not already hold a clearance).

Notes

Use of AI by the Panel: Selection panels may use basic artificial intelligence tools (such as Microsoft Copilot) to assist with administrative tasks during the recruitment process. This may include, for example, summarising information or drafting or refining documentation. We use AI to help us work more efficiently, but we do not use AI to make assessment and selection decisions about candidates.

These positions are available as an ongoing or non-ongoing opportunities. Non-ongoing opportunities will be offered for an initial fixed term period of up to 12 months, with the potential to be extended further or to becoming ongoing.

This selection process may be used to establish a merit pool. The merit pool may be accessed to fill ongoing and non-ongoing vacancies for similar roles within ASQA or across the APS over the next 18 months.

Applications close: Sunday, 1 November 2026 at 11:30pm (AEDT).

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