Executive Assistant to Directors | Hybrid, Flexible Hours

Australian Skills Quality Authority; Sydney; Hybrid; AUD 85.000 - 115.000; Vollzeit

Benefits dieser Stelle

Generous leave

Competitive salary

Superannuation 15.4%

Hybrid / work from home

Flexible hours

Professional development

Wellbeing events

EAP counselling

Lifestyle allowance

Christmas close-down-time off

Zusammenfassung

Australian Skills Quality Authority Sydney NSW seeks Executive Assistants to provide comprehensive administrative and executive support to ASQA’s Executive Directors.

Working under general direction from the Director, Executive Support, and with guidance from the Senior Executive Coordinator, Executive Assistants apply established procedures, judgement and discretion to manage priorities, elevate complex or sensitive matters, and support quality outcomes.

Qualifikationen

• Demonstrated ability to provide high-quality administrative and coordination support to senior management, manage multiple tasks within agreed priorities, and deliver timely, accurate and professional outcomes.
• Strong interpersonal, written and oral communication skills, including the ability to communicate clearly and professionally with a diverse range of stakeholders, including senior leaders, while exercising discretion and maintaining confidentiality.
• Ability to work flexibly and collaboratively and establish and maintain effective and productive working relationships.
• Proven ability to apply self-management, initiative, sound judgement and resilience to work effectively, both individually and within a team, in an environment subject to competing priorities and change.
• Proficient skills and experience working with the Microsoft Office suite of products and other contemporary technologies, including video conferencing.
• Demonstrated understanding of ASQA’s purpose, strategic direction and operating context, and the ability to connect day-to-day executive support activities to team and agency outcomes.
• Demonstrated commitment to the APS Values and Code of Conduct, including integrity, respect, impartiality, accountability, discretion and appropriate handling of sensitive information.

Aufgaben

• coordinating and managing Executive Directors’ schedules and diaries and undertaking other Group administrative tasks as required
• managing incoming correspondence including calls, emails, letters, and briefs
• coordinating and collating papers and supporting documents for meetings
• coordinating, compiling, formatting and quality assuring routine draft correspondence, briefing materials, meeting papers and other documents for the Executive Director in accordance with established procedures and guidance
• supporting the Executive Director to establish, maintain and document effective stakeholder relationships, both internally and externally
• maintaining accurate records and handling sensitive or confidential information in accordance with internal policies, procedures and APS expectations

Kenntnisse

Executive support

Diary management

Coordination

Stakeholder engagement

Confidentiality

MS Office

Video conferencing

Tools

Microsoft Office

Video conferencing

Jobbeschreibung

Australian Skills Quality Authority Sydney NSW seeks Executive Assistants to provide comprehensive administrative and executive support to ASQA’s Executive Directors.

Working under general direction from the Director, Executive Support, and with guidance from the Senior Executive Coordinator, Executive Assistants apply established procedures, judgement and discretion to manage priorities, elevate complex or sensitive matters, and support quality outcomes.