Executive Assistant to Director — Flexible Hours & Autonomy

Finspective Financial Services Pty; Ballarat; Sur place; AUD 70 000 - 90 000; Plein temps

Avantages offerts par ce poste

Flexible schedule

Autonomy

Training provided

Close working with Director

Résumé du poste

Finspective Financial Services Pty in Ballarat seeks an experienced Executive Assistant/Office Manager to support the Director and Senior Accountant. You will manage priorities, communications and day-to-day administration, acting as Simon's right hand and coordinating with the team.

In this flexible, autonomous role you will curate calendars, prepare agendas and follow-ups, handle client communications, and drive systems improvements using Front, Xero Practice Manager, FYI and SharePoint.

Qualifications

• Experience as an Executive Assistant, Personal Assistant, Office Manager or similar.
• Organised, proactive and one step ahead.
• Write well and can adapt style to audience.
• Confident using technology and learning new systems.
• Discreet and trustworthy with sensitive information.

Responsabilités

• Take ownership of Simon's inbox and triage priorities.
• Act as a point of contact for clients and manage calls.
• Manage calendars and coordinate meetings for Simon and Steph.
• Prepare agendas, briefing notes and action items for client meetings.
• Support monthly board pack process and documentation.
• Improve templates and systems; assist travel and personal admin.

Connaissances

Executive support

Calendar management

Discretion

Communication

Description du poste

Finspective Financial Services Pty in Ballarat seeks an experienced Executive Assistant/Office Manager to support the Director and Senior Accountant. You will manage priorities, communications and day-to-day administration, acting as Simon's right hand and coordinating with the team.

In this flexible, autonomous role you will curate calendars, prepare agendas and follow-ups, handle client communications, and drive systems improvements using Front, Xero Practice Manager, FYI and SharePoint.