Executive Assistant & Bookkeeper — Own the Finance Function

Brook Recruitment; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible hours

Small team environment

On-site in Prahran

Job summary

Based in Prahran, you will keep the books clean in Xero, manage cash flow, and contribute to budgeting for multiple projects. A small, collaborative team offers flexible hours and room to shape the finance function.

Qualifications

• Genuine bookkeeping/finance background with confidence owning the function solo.
• Solid grip on Australian compliance basics (BAS, super, payroll).
• Comfortable in Xero and Microsoft Office with bonus points for Synergy or similar.
• The kind of person who's naturally on top of things and likes being relied on.
• Works well independently and doesn't need much hand-holding.
• Bonus if you've supported a Director or senior exec before.
• Easy to talk to, positive, gets things done.

Responsibilities

• Own accounts payable and receivable, including credit card reconciliations and monthly client invoicing.
• Track WIP and prepare project-level financial reporting.
• Run payroll end-to-end, along with super and statutory lodgements (payroll tax, WorkCover, GST/PAYG).
• Prepare and lodge BAS/IAS, working directly with the external accountant.
• Keep the books clean and reconciled in Xero.
• Pull together monthly cash flow and financial reports.
• Contribute to budgeting and profitability tracking across projects.
• Be the Director's go-to for day-to-day admin and executive support.
• Juggle shifting priorities and deadlines without needing to be chased.
• Sit as the first point of contact for the team, clients, consultants and suppliers.
• Keep the studio running efficiently behind the scenes.
• Pitch in on admin for senior staff when needed.
• Handle HR essentials including onboarding, leave tracking, policy admin, alongside an outsourced HR partner
• Liaise with external vendors (IT, insurance, telecoms)
• Help keep the studio a genuinely nice place to work for a small team
• A modest side component (around 2.5 hrs/week) supporting an external medical practice with basic bookkeeping including reconciliations, data entry, BAS, and liaising directly with that practice

Skills

Bookkeeping

Payroll

Australian compliance

Xero

Microsoft Office

Tools

Xero

Synergy

Microsoft Office

Job description

One of Melbourne's most respected boutique architecture studios is looking for the person who will sit at the centre of it all.

About The Company

Our client designs refined, highly detailed residences that regularly feature in Australia's leading design publications. The studio has deliberately stayed small so that every project receives the Director's full attention, and quality has always come before volume.

About The Role

Part right hand to the Director, part custodian of the studio's finances, this is a senior, part-time role with genuine autonomy. You will keep the Director organised, the studio running seamlessly and the books in excellent order.

About You

• An experienced Executive Assistant or Office Manager who has also run the books, ideally in Xero
• Confident with payroll, BAS and Australian compliance
• A bookkeeping or accounting qualification is highly regarded, though not essential
• Organised, composed and discreet, with an appreciation for design and detail
  
  

What's On Offer?

• Senior level remuneration on a part-time basis
• Flexibility across days, hours and start and finish times
• A beautifully designed studio in the heart of Prahran
• Easy access to public transport and near incredible café’s
• A close working relationship with an aspirational and highly regarded Director
• Ownership of a role that sits at the heart of the studio
  
  

How To Apply

Click APPLY or email your resume directly to [e-mail]

Follow Brook Recruitment on LinkedIn for the latest opportunities and industry insights.