Executive Assistant to Director | Flexible Hours & Growth

One Solutions; Daylesford; On-site; AUD 65,000 - 90,000; Full time

Job summary

One Solutions Group is a locally-owned group of businesses based in the Hepburn Shire region, including One-Clean and Daylesford Linen. This Personal/Executive Assistant role supports the Director across multiple businesses, managing inbox, calendar, invoices and correspondence.

You will handle calls, triage routine matters, coordinate scheduling, chase overdue items, and liaise with accountants, brokers and other professionals.

Qualifications

• Previous experience as a PA, EA or senior office administrator is highly regarded
• Ability to juggle priorities across different businesses
• Strong communication and discretion for handling confidential matters

Responsibilities

• Acting as the first point of contact for calls and emails, triaging and handling routine matters independently, escalating only what genuinely needs the Director's input
• Managing the Director's calendar, priorities and follow-ups across multiple businesses
• Chasing outstanding invoices and following up overdue accounts on the Director's behalf
• Liaising with the accountant, broker and other professional contacts, and keeping paperwork for these moving
• Drafting correspondence, quotes and documents for the Director's review and sign-off
• Keeping a clear, current view of what's outstanding across the businesses (tasks, deadlines, follow-ups) so nothing falls through the cracks
• Supporting rostering and job scheduling as needed (Connecteam and/or Booking Koala experience a plus, but not essential)

Skills

Highly organised

Proactive

Confident communicator

Trustworthy and discreet

Attention to detail

Reliable and punctual

PA/EA experience

multitasking across multiple business

Tools

Connecteam

Booking Koala

Job description

One Solutions Group is a locally-owned group of businesses based in the Hepburn Shire region, including One-Clean and Daylesford Linen. This Personal/Executive Assistant role supports the Director across multiple businesses, managing inbox, calendar, invoices and correspondence.

You will handle calls, triage routine matters, coordinate scheduling, chase overdue items, and liaise with accountants, brokers and other professionals.