Personal Assistant to Director

One Solutions; Daylesford; On-site; AUD 65,000 - 90,000; Full time

Job summary

One Solutions Group is a locally-owned group of businesses based in the Hepburn Shire region, including One-Clean and Daylesford Linen. This Personal/Executive Assistant role supports the Director across multiple businesses, managing inbox, calendar, invoices and correspondence.

You will handle calls, triage routine matters, coordinate scheduling, chase overdue items, and liaise with accountants, brokers and other professionals.

Qualifications

• Previous experience as a PA, EA or senior office administrator is highly regarded
• Ability to juggle priorities across different businesses
• Strong communication and discretion for handling confidential matters

Responsibilities

• Acting as the first point of contact for calls and emails, triaging and handling routine matters independently, escalating only what genuinely needs the Director's input
• Managing the Director's calendar, priorities and follow-ups across multiple businesses
• Chasing outstanding invoices and following up overdue accounts on the Director's behalf
• Liaising with the accountant, broker and other professional contacts, and keeping paperwork for these moving
• Drafting correspondence, quotes and documents for the Director's review and sign-off
• Keeping a clear, current view of what's outstanding across the businesses (tasks, deadlines, follow-ups) so nothing falls through the cracks
• Supporting rostering and job scheduling as needed (Connecteam and/or Booking Koala experience a plus, but not essential)

Skills

Highly organised

Proactive

Confident communicator

Trustworthy and discreet

Attention to detail

Reliable and punctual

PA/EA experience

multitasking across multiple business

Tools

Connecteam

Booking Koala

Job description

This is a Personal/Executive Assistant role supporting the Director directly across multiple businesses. You'll be the person who keeps things moving when she's out quoting a job, on site, or focused on a priority — managing her inbox and calls, chasing outstanding items, keeping track of what's due and when, and handling correspondence with clients, contractors and professional contacts (accountant, broker, insurers) on her behalf.

Key responsibilities

• Acting as the first point of contact for calls and emails, triaging and handling routine matters independently, escalating only what genuinely needs the Director's input
• Managing the Director's calendar, priorities and follow-ups across multiple businesses
• Chasing outstanding invoices and following up overdue accounts on the Director's behalf
• Liaising with the accountant, broker and other professional contacts, and keeping paperwork for these moving
• Drafting correspondence, quotes and documents for the Director's review and sign-off
• Keeping a clear, current view of what's outstanding across the businesses (tasks, deadlines, follow-ups) so nothing falls through the cracks
• Supporting rostering and job scheduling as needed (Connecteam and/or Booking Koala experience a plus, but not essential)

About you

• Highly organised, with the ability to juggle several priorities across different businesses at once
• Proactive — you anticipate what's needed and act on it, rather than waiting to be asked
• A confident, clear communicator, comfortable representing the Director on calls and in correspondence
• Trustworthy and discreet — this role will have visibility into confidential business matters
• Accurate and efficient with detail and numbers
• Reliable and consistent with attendance
• Previous experience as a PA, EA or senior office administrator is highly regarded, but judgement and initiative matter more than a long CV

About us

One Solutions Group is a locally-owned group of businesses based in the Hepburn Shire region, including One-Clean (professional cleaning services) and Daylesford Linen (commercial laundry and linen hire). We've been serving Central Victoria for close to 25 years, working with residential, NDIS, aged care, commercial and short-stay accommodation clients across the region.

What we offer

• A genuinely central role with real trust and autonomy
• Direct working relationship with the Director
• A small, close-knit team environment
• Flexibility around days/hours for the right candidate
• The chance to grow with a well-established, locally-respected business