Executive Assistant to Financial Controller — Melbourne

Exenet; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Workplace Access and Safety in Melbourne's Bayside area is seeking an experienced executive assistant to support our Financial Controller. You will manage communications, schedule meetings, and coordinate day-to-day operations to keep the senior manager focused on strategic work.

You will liaise with suppliers and colleagues, maintain diaries, and ensure timely preparation of reports from the consulting arm. A fast learner with discretion and excellent English is essential.

Qualifications

• Proven experience supporting a busy senior manager in a complex environment.
• Excellent written and spoken communication in English.
• Discretion, reliability and professional judgement.
• Strong typing skills and IT-savvy approach.

Responsibilities

• be his key point of contact — screening, prioritising, responding to, and redirecting all forms of communication as required
• understand and confidently navigate business and supplier relationships
• proactively manage his diary to make best use of his time and minimise scheduling conflicts
• schedule and co-ordinate meetings both in-house and off-site
• provide general administrative support and oversee day to day operations
• monitor the timely lodgement of reports from the business's consulting arm
• other duties from time to time as appropriate

Skills

calm under pressure

initiative

discretion

written and spoken communication

fast typing

telephone manner

Tools

MS Office

Job description

Workplace Access and Safety in Melbourne's Bayside area is seeking an experienced executive assistant to support our Financial Controller. You will manage communications, schedule meetings, and coordinate day-to-day operations to keep the senior manager focused on strategic work.

You will liaise with suppliers and colleagues, maintain diaries, and ensure timely preparation of reports from the consulting arm. A fast learner with discretion and excellent English is essential.