Executive Assistant to Director - Small Team, Big Impact

AllCert Pty Limited; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

AllCert Pty Limited in Sydney is seeking an experienced Executive Assistant to support the Director. The role covers diary management, correspondence, travel, invoicing and general office administration.

Successful candidates will have several years in a similar role, demonstrate discretion with commercial information, and be proficient in Microsoft Office, Outlook and Excel. The position is based at our Rhodes office, full-time.

Qualifications

• Several years as an Executive Assistant, Personal Assistant or senior administrator to a director, partner or principal.
• Discretion and ability to handle commercial, client and staff information.
• Strong written English, as correspondence is issued under the Director's name.

Responsibilities

• Managing the Director's diary, appointments, site visits and travel.
• Managing the Director's inbox and flagging what he needs to deal with himself.
• Drafting letters, emails and reports for the Director to approve.
• Preparing fee proposals and engagement letters from his instructions, and following up on acceptance.
• Arranging meetings, preparing the papers beforehand and following up afterwards.
• Keeping project files, registers and records up to date.
• Following up outstanding documentation from clients, consultants and councils.
• Assisting with invoicing and general office administration.

Skills

Diary management

Discretion

Prioritization

Written English

Tools

Microsoft Office

Outlook

Excel

Job description

AllCert Pty Limited in Sydney is seeking an experienced Executive Assistant to support the Director. The role covers diary management, correspondence, travel, invoicing and general office administration.

Successful candidates will have several years in a similar role, demonstrate discretion with commercial information, and be proficient in Microsoft Office, Outlook and Excel. The position is based at our Rhodes office, full-time.