Executive Assistant to Director – Environment & Planning (Hybrid)

City of Canada Bay; Sydney; Hybrid; AUD 90,000 - 103,000; Full time

Benefits offered by this job

Hybrid work options

Rostered Days Off – 9-day fortnight

Employee benefits

Job summary

City of Canada Bay is seeking an Executive Assistant to the Director Environment & Planning to provide high-level support in a fast-paced environment. You will manage priorities, coordinate activities, and liaise with stakeholders to enable strategic delivery for the community.

You will organise meetings and prepare briefing materials, ensuring governance requirements are met while supporting continuous improvement and a collaborative culture within the directorate.

Qualifications

• Relevant tertiary qualification in business administration, management, or a related field, or equivalent experience.
• Demonstrated experience in an Executive Assistant or senior administrative support role.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite and related business systems, including email and calendar management tools.

Responsibilities

• Provide high-level executive and administrative support to the Director, ensuring the smooth and efficient operation of the directorate.
• Manage the Director's diary, correspondence, meetings, travel, and priorities with professionalism and discretion.
• Prepare reports, presentations, briefing materials, agendas, and minutes to support decision-making and governance requirements.
• Coordinate reporting, projects, and action items, ensuring deadlines and commitments are met.
• Build and maintain effective relationships with internal and external stakeholders, providing exceptional customer service and communication.
• Organise meetings, events, forums, and official functions, including associated logistics and administration.
• Support continuous improvement initiatives and contribute to the achievement of directorate and organisational objectives.
• Undertake other duties within the scope of the role as required.

Skills

Diary management

Communication

MS Office

Stakeholder management

Education

Tertiary qualification in business administration or related field

Tools

MS Office Suite

Job description

City of Canada Bay is seeking an Executive Assistant to the Director Environment & Planning to provide high-level support in a fast-paced environment. You will manage priorities, coordinate activities, and liaise with stakeholders to enable strategic delivery for the community.

You will organise meetings and prepare briefing materials, ensuring governance requirements are met while supporting continuous improvement and a collaborative culture within the directorate.