Executive Assistant to Director, Environment & Planning

City of Canada Bay Council; Sydney; Hybrid; AUD 90,000 - 103,000; Full time

Benefits offered by this job

Hybrid work options

Rostered Days Off — 9-day fortnight

Health and wellbeing programs

Training and leadership development

Flexible work arrangements

Job summary

The City of Canada Bay Council invites applications for an Executive Assistant to the Director Environment & Planning. You will provide high-level support, manage the director’s diary, prepare materials, and coordinate governance activities in a fast-paced environment.

You will collaborate with internal and external stakeholders, organise meetings and events, and contribute to continuous improvement initiatives while supporting directorate objectives and community outcomes.

Qualifications

• Relevant tertiary qualification in business administration, management, or related field.
• Demonstrated experience in an Executive Assistant or senior administrative support role.
• Strong organisational and time management skills with the ability to manage competing priorities.

Responsibilities

• Provide high-level executive and administrative support to the Director, ensuring smooth operations.
• Manage the Director's diary, correspondence, meetings, travel and priorities with discretion.
• Prepare reports, presentations, briefing materials, agendas and minutes for governance.
• Coordinate reporting, projects and action items with deadlines and commitments.
• Build relationships with internal and external stakeholders, delivering excellent service.
• Organise meetings, events and official functions including logistics and admin.
• Support continuous improvement and contribute to directorate objectives.

Skills

Executive support

Microsoft Office

Diary management

Stakeholder liaison

Education

Tertiary qualification in business administration or related field

Tools

Calendar management tools

Job description

The City of Canada Bay Council invites applications for an Executive Assistant to the Director Environment & Planning. You will provide high-level support, manage the director’s diary, prepare materials, and coordinate governance activities in a fast-paced environment.

You will collaborate with internal and external stakeholders, organise meetings and events, and contribute to continuous improvement initiatives while supporting directorate objectives and community outcomes.