Executive Assistant to 3 Directors (Hybrid)

Macquarie Group; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Learning & development

Hybrid work arrangements

WFH equipment reimbursement

Job summary

Macquarie Group in Sydney is seeking a Team Assistant to support three Directors within the Banking Product and Treasury team. You will manage calendars, coordinate meetings, and handle logistics for events, trainings and client meetings, while ensuring a smooth onboarding and offboarding experience.

You will work alongside seasoned Executive Assistants, learning from peers and taking ownership of critical support functions to help the team operate efficiently.

Qualifications

• At least 2 years of experience in a Team Assistant or similar administrative support role.
• Ability to manage competing priorities, including diary management and event coordination.
• Excellent communication skills and the ability to engage effectively with stakeholders at all levels.
• A proactive and resourceful approach to solving problems.
• A genuine passion for providing outstanding support and helping others succeed.

Responsibilities

• Proactively managing diaries and coordinating meetings for three Directors.
• Organizing logistics for team events, training sessions and client meetings.
• Supporting onboarding and offboarding to ensure a positive experience for new and departing team members.
• Acting as a central resource and point of contact for the wider team.

Skills

Diary management

Event coordination

Stakeholder communication

Problem solving

Team support

Job description

Macquarie Group in Sydney is seeking a Team Assistant to support three Directors within the Banking Product and Treasury team. You will manage calendars, coordinate meetings, and handle logistics for events, trainings and client meetings, while ensuring a smooth onboarding and offboarding experience.

You will work alongside seasoned Executive Assistants, learning from peers and taking ownership of critical support functions to help the team operate efficiently.