Executive Assistant

City of Canada Bay Council; Sydney; Hybrid; AUD 90,000 - 103,000; Full time

Benefits offered by this job

Hybrid work options

Rostered Days Off — 9-day fortnight

Health and wellbeing programs

Training and leadership development

Flexible work arrangements

Job summary

The City of Canada Bay Council invites applications for an Executive Assistant to the Director Environment & Planning. You will provide high-level support, manage the director’s diary, prepare materials, and coordinate governance activities in a fast-paced environment.

You will collaborate with internal and external stakeholders, organise meetings and events, and contribute to continuous improvement initiatives while supporting directorate objectives and community outcomes.

Qualifications

• Relevant tertiary qualification in business administration, management, or related field.
• Demonstrated experience in an Executive Assistant or senior administrative support role.
• Strong organisational and time management skills with the ability to manage competing priorities.

Responsibilities

• Provide high-level executive and administrative support to the Director, ensuring smooth operations.
• Manage the Director's diary, correspondence, meetings, travel and priorities with discretion.
• Prepare reports, presentations, briefing materials, agendas and minutes for governance.
• Coordinate reporting, projects and action items with deadlines and commitments.
• Build relationships with internal and external stakeholders, delivering excellent service.
• Organise meetings, events and official functions including logistics and admin.
• Support continuous improvement and contribute to directorate objectives.

Skills

Executive support

Microsoft Office

Diary management

Stakeholder liaison

Education

Tertiary qualification in business administration or related field

Tools

Calendar management tools

Job description

City of Canada Bay Council – Drummoyne NSW

• Full-time position; with part-time arrangements considered for the right candidate.


• Enjoy a range of generous employee benefits and flexible work options


• Work alongside senior leaders and contribute to key business initiatives

The City of Canada Bay is a thriving, colourful community, surrounded by the beautiful bays of Sydney Harbour. The area is also known for its parklands, cycle paths and walkways. City of Canada Bay Council’s values underpin how we operate: We act with integrity; We empower our people; We are respectful; We work together; We innovate.

Make an Impact Behind the Scenes

Are you an organised, proactive professional who thrives in a fast-paced environment and enjoys being at the heart of a busy leadership team?

About the role

As the Executive Assistant to the Director Environment & Planning, you will be a trusted partner providing high-level executive support in a fast-paced and dynamic environment. You will manage priorities, coordinate key activities, and build strong relationships with internal and external stakeholders, enabling the Director to focus on strategic initiatives and the delivery of outcomes for the community.

Key Accountabilities (not limited to):

• Provide high-level executive and administrative support to the Director, ensuring the smooth and efficient operation of the directorate.


• Manage the Director's diary, correspondence, meetings, travel, and priorities with professionalism and discretion.


• Prepare reports, presentations, briefing materials, agendas, and minutes to support decision-making and governance requirements.


• Coordinate reporting, projects, and action items, ensuring deadlines and commitments are met.


• Build and maintain effective relationships with internal and external stakeholders, providing exceptional customer service and communication.


• Organise meetings, events, forums, and official functions, including associated logistics and administration.


• Support continuous improvement initiatives and contribute to the achievement of directorate and organisational objectives.


• Undertake other duties within the scope of the role as required.

About the Person

To be successful in this position, you will have:

• Relevant tertiary qualification in business administration, management, or a related field, or equivalent experience.


• Demonstrated experience in an Executive Assistant or senior administrative support role.


• Strong organisational and time management skills with the ability to manage competing priorities.


• Proficiency in Microsoft Office Suite and related business systems, including email and calendar management tools.

What’s on offer

We are offering a remuneration between $89,955 to $103,448 per annum plus Super.

The City of Canada Bay also offers excellent employee benefits which include:

• A range of flexible work arrangements including hybrid work from home arrangements


• Rostered Days Off – participation in Council’s 9-day fortnight scheme


• A supportive, energetic, and passionate team


• Significant leave benefits


• Continuous training, support, and leadership development


• Health and Wellbeing programs (Yoga classes, Fitness Passport, Flu vaccinations, Skin Cancer Checks)


• And much, much more!

Flexible work arrangements: While this is advertised as a full-time position, consideration will be given to part-time arrangements for the right candidate.

If you have any accessibility requirements, please feel free to contact Grace Aberin on 02 9121 0*** or email ************@canadabay.nsw.gov.au to discuss.

The City of Canada Bay Council is a Child Safe Organisation that recognises and advocates for the rights of Children and Young People and are committed to a Safe Workplace.

The City of Canada Bay Council is an Equal Employment Opportunity Employer committed to maintaining, growing and supporting a diverse, respectful, collaborative & inclusive workplace. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQA+, people with disabilities, and other diversity groups.

Formal offers of employment are subject to standard Council pre-employment checks including medical and other background checks.