Executive Assistant

City of Canada Bay; Sydney; Hybrid; AUD 90,000 - 103,000; Full time

Benefits offered by this job

Hybrid work options

Rostered Days Off – 9-day fortnight

Employee benefits

Job summary

City of Canada Bay is seeking an Executive Assistant to the Director Environment & Planning to provide high-level support in a fast-paced environment. You will manage priorities, coordinate activities, and liaise with stakeholders to enable strategic delivery for the community.

You will organise meetings and prepare briefing materials, ensuring governance requirements are met while supporting continuous improvement and a collaborative culture within the directorate.

Qualifications

• Relevant tertiary qualification in business administration, management, or a related field, or equivalent experience.
• Demonstrated experience in an Executive Assistant or senior administrative support role.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite and related business systems, including email and calendar management tools.

Responsibilities

• Provide high-level executive and administrative support to the Director, ensuring the smooth and efficient operation of the directorate.
• Manage the Director's diary, correspondence, meetings, travel, and priorities with professionalism and discretion.
• Prepare reports, presentations, briefing materials, agendas, and minutes to support decision-making and governance requirements.
• Coordinate reporting, projects, and action items, ensuring deadlines and commitments are met.
• Build and maintain effective relationships with internal and external stakeholders, providing exceptional customer service and communication.
• Organise meetings, events, forums, and official functions, including associated logistics and administration.
• Support continuous improvement initiatives and contribute to the achievement of directorate and organisational objectives.
• Undertake other duties within the scope of the role as required.

Skills

Diary management

Communication

MS Office

Stakeholder management

Education

Tertiary qualification in business administration or related field

Tools

MS Office Suite

Job description

• Full-time position; with part-time arrangements considered for the right candidate.


• Enjoy a range of generous employee benefits and flexible work options


• Work alongside senior leaders and contribute to key business initiatives

The City of Canada Bay is a thriving, colourful community, surrounded by the beautiful bays of Sydney Harbour. The area is also known for its parklands, cycle paths and walkways. City of Canada Bay Council's values underpin how we operate: We act with integrity; We empower our people; We are respectful; We work together; We innovate.

Make an Impact Behind the Scenes

Are you an organised, proactive professional who thrives in a fast-paced environment and enjoys being at the heart of a busy leadership team?

About the role

As the Executive Assistant to the Director Environment & Planning, you will be a trusted partner providing high-level executive support in a fast-paced and dynamic environment. You will manage priorities, coordinate key activities, and build strong relationships with internal and external stakeholders, enabling the Director to focus on strategic initiatives and the delivery of outcomes for the community.

Key Accountabilities (not limited to):

• Provide high-level executive and administrative support to the Director, ensuring the smooth and efficient operation of the directorate.


• Manage the Director's diary, correspondence, meetings, travel, and priorities with professionalism and discretion.


• Prepare reports, presentations, briefing materials, agendas, and minutes to support decision-making and governance requirements.


• Coordinate reporting, projects, and action items, ensuring deadlines and commitments are met.


• Build and maintain effective relationships with internal and external stakeholders, providing exceptional customer service and communication.


• Organise meetings, events, forums, and official functions, including associated logistics and administration.


• Support continuous improvement initiatives and contribute to the achievement of directorate and organisational objectives.


• Undertake other duties within the scope of the role as required.

About the Person

To be successful in this position, you will have:

• Relevant tertiary qualification in business administration, management, or a related field, or equivalent experience.


• Demonstrated experience in an Executive Assistant or senior administrative support role.


• Strong organisational and time management skills with the ability to manage competing priorities.


• Proficiency in Microsoft Office Suite and related business systems, including email and calendar management tools.

What's on offer

We are offering a remuneration between $89,955 to $103,448 per annum plus Super.

The City of Canada Bay also offers excellent employee benefits which include:

• A range of flexible work arrangements including hybrid work from home arrangements


• Rostered Days Off – participation in Council's 9-day fortnight scheme


• A supportive, energetic, and passionate team


• Significant leave benefits


• Continuous training, support, and leadership development


• Health and Wellbeing programs (Yoga classes, Fitness Passport, Flu vaccinations, Skin Cancer Checks)


• And much, much more!

Flexible work arrangements: While this is advertised as a full-time position, consideration will be given to part-time arrangements for the right candidate.

Want to know more?

Further information regarding the requirements of this role can be found in the attached Position Description, alternatively for a confidential discussion please contact Harjeet Spence, Director Environment & Planning via email at [e-mail]

Please note that this position is not open to agency recruitment.

If you have any accessibility requirements, please feel free to contact Grace Aberin on 02 9121 0238or email: [e-mail] to discuss.

The City of Canada Bay Council is a Child Safe Organisation that recognises and advocates for the rights of Children and Young People and are committed to a Safe Workplace.

The City of Canada Bay Council is an Equal Employment Opportunity Employer committed to maintaining, growing and supporting a diverse, respectful, collaborative & inclusive workplace. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQA+, people with disabilities, and other diversity groups.

Formal offers of employment are subject to standard Council pre-employment checks including medical and other background checks.