Personal Assistant

National Civil & Foundations Pty Ltd; Melbourne; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

National Civil & Foundations Pty Ltd in South Melbourne, VIC, is seeking a proactive Personal Assistant to support the Director. You will manage diaries, arrange meetings, prepare reports, and coordinate travel, events, and correspondence with a high level of confidentiality.

Ideal candidates are organized, detail‑oriented, and comfortable working with senior stakeholders, delivering professional communications and ensuring smooth day‑to‑day operations for a growing construction and plant hire

Formación

• 3+ years in a similar role.
• Strong communication and time management skills.
• Confidentiality and professional presentation.

Responsabilidades

• Manage Director's diaries and schedule meetings.
• Coordinate meeting agendas, papers, presentations and minutes.
• Prepare presentations, reports and business correspondence.
• Monitor correspondence and draft communications.
• Arrange travel, accommodation and itineraries.
• Liaise with internal teams and external stakeholders.
• Process expenses, invoices and maintain records.
• Support events, projects and day-to-day office coordination.

Conocimientos

Diary management

Meeting coordination

Travel arrangements

Stakeholder liaison

MS Office

Descripción del empleo

National Civil & Foundations Pty Ltd – South Melbourne VIC

Growing Construction & Plant Hire Group | Supportive Team | Opportunity to Grow

We are looking for a motivated and hands-on Personal Assistant to support our Director.

Working closely with the Director, you will play an important role in coordinating the Director’s meetings, correspondence and communications, along with organising events and arranging travel and itineraries.

This is a great opportunity for someone who is organised, has a high degree of confidentiality, strong communication skills and is professionally presented at all times.

About the role

Your focus will be to support the Director. Key aspects of the role are:

• Managing diaries, scheduling meetings and resolving competing priorities.
• Coordinating meeting agendas, papers, presentations and minutes.
• Prepare presentations, reports and business correspondence (as requested)
• Monitoring correspondence, drafting communications and following up on actions.
• Arranging travel, accommodation and itineraries as required.
• Liaising professionally with internal teams and external stakeholders.
• Processing expenses, invoices and maintaining accurate records.
• Supporting events, projects and day-to-day office coordination.
• Handling sensitive information with discretion and confidentiality.

About you

You're an organised, proactive person who enjoys bringing structure and calm to a busy executive and team. You're solutions-focused, quick to anticipate what's needed, and confident working with senior stakeholders

We are looking for someone who is:

• 3 years plus in a similiar role
• Excellent organisation and time management skills.
• Strong written and verbal communication.
• A proactive approach and the ability to anticipate needs.
• Confidence working independently and managing multiple deadlines.
• Strong attention to detail and proficiency in Microsoft Office.
• A professional, approachable manner and a commitment to confidentiality.

You will work directly for the NCF Director so you will be provided significant opportunities and insights to the NCF business and operations within our growing business.