Executive Assistant to Deputy Commissioners

Department of Justice and Community Safety, Victoria; Melbourne; Sur place; AUD 101 000 - 114 000; Plein temps

Résumé du poste

The Department of Justice and Community Safety, Victoria, seeks an Executive Assistant to support the Deputy Commissioners and the executive team within Emergency Management Victoria. This full-time role offers an opportunity to manage confidential correspondence, calendars and high-level secretarial duties across two divisions.

Based in Melbourne, you will coordinate briefs, track approvals, arrange meetings and prepare packs for committees, contributing to safer, more resilient Victoria

Qualifications

• Demonstrated experience in office management and executive support to senior executives within a highly sensitive and complex environment.
• Ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.
• Skill and experience using Office 365 suite and TRIM, the department's electronic document management system.
• Experience using the DJCS Electronic Briefing & Correspondence system, or an equivalent electronic briefing platform, is highly desirable.

Responsabilités

• Provide the Deputy Commissioners, and business units with high level, confidential secretarial and administrative support, including email and diary management.
• Manage and lead appropriate processes and systems to ensure key priorities and deliverables are met, including tracking of briefs and correspondence, particularly to support the relevant approval processes.
• Assist the business units with arranging meetings and functions, organising meeting and recruitment documents and preparing packs for committee groups.

Connaissances

Office management

Executive support

Diary management

Outils

Office 365

TRIM

DJCS Electronic Briefing & Correspondence system

Description du poste

The Department of Justice and Community Safety, Victoria, seeks an Executive Assistant to support the Deputy Commissioners and the executive team within Emergency Management Victoria. This full-time role offers an opportunity to manage confidential correspondence, calendars and high-level secretarial duties across two divisions.

Based in Melbourne, you will coordinate briefs, track approvals, arrange meetings and prepare packs for committees, contributing to safer, more resilient Victoria