Executive Assistant to Chief Executive

Victorian Convention and Event Trust; Melbourne; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Event discounts

Wellness initiatives

Inclusive workplace culture

Job summary

A leading events organization in Melbourne is seeking an Executive Assistant to support the Chief Executive. This high-impact role requires professionalism, critical thinking, and strong organizational skills. Key responsibilities include managing schedules, preparing meeting documents, and general administration. The ideal candidate is proficient in Microsoft Office and has experience supporting senior executives. Join a culture that values collaboration and creativity.

Qualifications

• Proven track record supporting senior executives.
• Expertise in board meeting preparation and executive-level minute taking.
• Proactive, autonomous work style with a keen eye for detail.

Responsibilities

• Manage the CE’s and CSGO’s schedule, triage communications.
• Prepare agendas, papers, and minutes for meetings.
• Support planning, workshops, and meetings.

Skills

Professionalism

Critical thinking

Time management

Communication

Organizational skills

Discretion

Tools

Microsoft Office

Microsoft Teams

PowerPoint

Adobe Acrobat

Diligent Boards

Job description

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Join to apply for the Executive Assistant to Chief Executive role at Victorian Convention and Event Trust

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Supporting our Chief Executive, this is a high- impact, high- visibility role at the heart of our organisation, ideal for someone who thrives in a fast-paced environment, demonstrates impeccable judgement, and is committed to excellence in service delivery.

You will demonstrate high level of professionalism and critical thinking in anticipating the Chief Executives’ (CE) needs, passing on critical information in a timely manner.

In addition to supporting the CE, this position is also responsible for calendar management for the Chief Strategy and Governance Officer (CSGO), and providing administrative support to the Trust, including preparation of Trust & Sub Committee meetings and documentation.

Due to the nature of this role, occasional out-of-hours contact may be required to support the Chief Executive and Trust. This position has a high contact requirement on site.

Key responsibilities:

• Calendar & Correspondence Management: Prioritise and manage the CE’s and CSGO’s schedule, triage communications, and ensure timely responses.
• Board & Committee Support: Prepare agendas, papers, and minutes for Trust and sub-committee meetings; liaise with the Minister’s office for board appointments.
• Leadership Team Coordination: Support planning, workshops, and meetings including document management and action tracking.
• General Administration: Manage travel, expenses, document preparation, and reporting.
• Records & Systems: Maintain high-quality records and manage platforms like Diligent Boards and Microsoft Teams.

About you

• You’re a trusted professional with a proven track record supporting senior executives.
• You bring discretion, diplomacy, and a proactive mindset to everything you do.
• You have expertise in board meeting preparation and executive-level minute taking.
• You possess exceptional time management, communication, and organisational skills
• You are proficient in Microsoft Office, Teams, PowerPoint, and Adobe Acrobat.
• With a proactive, autonomous work style with a keen eye for detail you anticipate your executive’s needs.
• Experience with Diligent Boards is desirable, but not essential

Ready to Apply

If you’re ready to take on a pivotal role supporting executive leadership and contributing to the success of our Trust, we’d love to hear from you.

*Noting that candidates may be contacted earlier than the above-mentioned date.

Our Culture

Join a team that values collaboration, creativity, and cultural respect, and help us create something truly special.

At VCET, we’re committed to an inclusive workplace where everyone belongs. We welcome diverse backgrounds and experiences. If you need adjustments during the application or interview process, we’re happy to assist

Who is VCET?

With over 30 years of event management expertise, the Victorian Convention and Event Trust (VCET) is the powerhouse behind two of Victoria’s most iconic venues—Melbourne Convention and Exhibition Centre (MCEC) and the soon-to-open Nyaal Banyul Geelong Convention and Event Centre.

Why Work with VCET?

• Be where the action is—shaping Victoria’s most exciting event venues.
• Work in world-class spaces designed for innovation and connection.
• Join a workplace driven by sustainability, inclusivity, and creativity.
• Help bring Melbourne and Geelong’s energy, stories, and spirit to life.
• Enjoy exclusive perks, from event discounts to wellness initiatives.

Make an Impact

We don’t just talk about community; we invest in it. Through our partnerships with leading Australian charities, we contribute nearly $2 million annually to causes that champion sustainability, inclusivity, and innovation.

Acknowledgement of Country

We acknowledge the Traditional Owners of the lands on which we operate our venues in Narrm and Djilang; the Wurundjeri Woi Wurrung and Wadawurrung peoples of the Kulin Nations. We pay our respects to Elders of all First Nations communities and seek to honour the long-standing tradition of building community and exchanging ideas on these lands

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Events Services

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