Executive Assistant & Operations Coordinator

eventflo; Melbourne; On-site; AUD 41,328 - 55,104; Part time

Job summary

A tech-led ticketing platform is seeking an Executive Assistant & Operations Coordinator based in Melbourne. This part-time role offers the chance to work directly with company founders, manage projects, coordinate operations, and support event logistics. The ideal candidate will have strong project management skills, tech-savviness, and a proactive mindset. Opportunity for growth into a full-time position as the company scales.

Qualifications

• Melbourne-based and available to start week commencing 8th September.
• Background in EventOps or exposure to live event operations is highly valued.
• Solid admin foundation, but thrives wearing multiple hats.

Responsibilities

• Keep projects, meetings, and deadlines on track.
• Manage investor and partner communications.
• Support event organisation and logistics.

Skills

Project management

Tech-savvy

Solution-focused

Strong prioritization skills

Event operations experience

Job description

Executive Assistant & Operations Coordinator

eventflo South Yarra, Victoria, Australia

Executive Assistant & Operations Coordinator

eventflo South Yarra, Victoria, Australia

eventflo is a tech-led ticketing platform on a mission to pioneer a new era in events.

We’re rewriting the rules by creating the world’s first unified platform - putting power back in the hands of event organizers and fans. We envision a future where events are smarter, fairer, and limitless, driven by innovation and owned by the people who bring them to life. eventflo, organizers, and fans - working together to shape the future of events.

To make it happen, we need an exceptional Executive Assistant & Operations Coordinator to be the glue across our business. This isn’t your average EA role. You’ll work side-by-side with founders who have built and sold multiple businesses. You’ll be at the intersection of operations, events, and investor relations - helping us move fast, stay organized, and build something that truly matters.

Right now, the role is part-time (20 hours/week), but it’s designed to grow into full-time as we scale. If you’re hungry to learn, thrive in fast-moving environments, and want a career path with influence and impact, this is the opportunity.

What you’ll do (These are just some examples - the role will evolve as we grow):

• Keep projects, meetings, and deadlines on track - acting as the central point of coordination across the leadership team.

• Manage investor and partner communications, from scheduling to light-touch relationship management.

• Support event organisation and logistics, drawing on EventOps experience to ensure seamless execution.

• Own core admin functions: centralising logins, structuring Google Drive, and managing systems.

• Assist with our Research & Development (R&D;) grant processes.

• Apply AI tools to streamline workflows and multiply efficiency.

What we’re looking for:

• Melbourne-based and available to start week commencing 8th September.

• Confident project manager with strong prioritisation skills.

• Tech-savvy, curious, and eager to learn - especially about how AI is reshaping work.

• Solution-focused, proactive, and comfortable speaking up when priorities shift.

• Background in EventOps or exposure to live event operations is highly valued.

• Solid admin foundation, but thrives wearing multiple hats - from event support to investor relations.

• Comfortable in a fast-paced, mission-driven environment.

• Work directly with founders who’ve built and exited businesses - gaining experience few roles can offer.

• Step into a role that grows in scope and importance as the company scales.

• Gain first-hand exposure to the business of events, technology, and investment - from partnerships and logistics through to strategy and execution.

• Build your career in operations, leadership, and events from the ground up.

We’re moving quickly: decisions will be made week commencing 1st September, with the right candidate ideally starting the week commencing the 8th September. Apply now and join us in shaping the future of events.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Technology, Information and Internet

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