Executive Assistant Office Manager

Verra Mobility; Melbourne; On-site; AUD 100,000 - 120,000; Full time

Job summary

A leading technology company is seeking an Executive Assistant Office Manager in South Melbourne. The role involves providing executive support, managing office operations, and ensuring smooth business functions. Ideal candidates will have over 5 years of experience in executive support and office management, excellent organizational skills, and proficiency in MS Office. This full-time position is onsite, and a valid Australian Driver's License is required.

Qualifications

• 5+ years of experience in executive support or office management.
• Proven ability to manage executive priorities and business operations.
• Full, valid Australian Driver’s License required.

Responsibilities

• Provide high-level executive support to the Senior Vice President.
• Assist with administrative tasks, document preparation, and project coordination.
• Oversee office operations and manage vendor relationships.

Skills

Organizational skills

Communication skills

Problem-solving

MS Office Suite proficiency

Education

Certificate IV in Business Administration

Tools

SAP By Design

Job description

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Talent Acquisition Manager (Inhouse & RPO)

Verra Mobility is a global leader in smart mobility. We develop technology-driven solutions to make transportation safer and more convenient worldwide. We work with police departments and municipalities across North America, the Asia Pacific and Europe to install safety cameras, including red-light, speed, and school bus stop arm cameras. We manage tolling transactions and violations for the world's largest commercial fleets and rental car companies, serving over 8.5 million vehicles whilst, via our proprietary connected systems, are processing nearly 165 million transactions each year for more than 50 tolling authorities.

Our values

Verra Mobility is a vibrant and rapidly expanding company that places people at the heart of everything we do. We wholeheartedly embrace our core values: Do What’s Right, Lead with Grace, Win Together, and Own It in our every interaction with our customers and dedicated team members.

To support our business as we look forward and drive our market leading road safety solutions forward, we look to engage a committed, full time, Executive Assistant / Office Manager to work alongside our talented teams globally and from our International Head Office, South Melbourne.

This is a permanent, full-time role, based at our South Melbourne office (5 days).

The role:

As part of our Government Solutions division, we are looking for a skilled Executive Assistant / Office Manager to support our Senior Vice President & Managing Director International (SVP) and provide essential administrative and operational assistance to our International Leadership Team. In this critical role, you will manage executive priorities, streamline business operations, and ensure the seamless functioning of our Melbourne office. As the SVP’s trusted partner, you will handle scheduling, travel, expenses, and communications while overseeing office facilities and administrative processes. Join us in shaping the future of road safety with innovative solutions that save lives.

As an EA/Office Manager at Verra Mobility you will:

• Provide high-level executive support to the SVP, including calendar management, travel coordination, and expense processing.
• Assist the International Leadership Team with administrative tasks, document preparation, and project coordination.
• Prepare reports, presentations, and correspondence for executive use.
• Oversee office operations, facilities, and relevant vendor management to maintain an efficient workplace.
• Handle office procurement, budget tracking, and invoice processing.
• Manage end-to-end travel logistics, including flights, accommodations, and visa arrangements.
• Support new employee onboarding, including workspace setup and office orientation.
• Act as the primary contact for internal and external stakeholders, to ensure smooth communication and collaboration.

Who are you?

You are a highly organised and proactive professional with 5+ years of experience in executive support, office management, or business administration (preferably for a multinational across international time zones). With a Cert IV in Business Administration (preferred) and a strong background in managing executive priorities, business operations, and office facilities, you excel in fast-paced environments, handling multiple tasks with efficiency and discretion. Your high proficiency in MS Office Suite (with SAP By Design or ERP experience preferred) enables you to streamline processes and support leadership effectively. You have excellent communication and interpersonal skills, allowing you to build strong relationships with executives, stakeholders, and vendors. A problem-solver by nature, you anticipate needs, improve workflows, and ensure seamless office operations. With a full, valid Australian Driver’s License and the ability to work onsite 5 days per week, you are a trusted and reliable partner in supporting leadership and driving business efficiency.

To apply, click below, submitting your resume and a cover letter detailing your suitability for the role. We look forward to your application!

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Administrative and Support Services, Technology, Information and Internet, and Engineering Services

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