Executive Assistant to CEO — Strategic Coordination

Aboriginal Family Support Services; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Job summary

Aboriginal Family Support Services in Adelaide is seeking an experienced Executive Assistant to provide professional support to the Chief Executive, Shona Reid. This identified position helps ensure the smooth operation of the CEO Office through diary and correspondence management, meeting coordination and strategic administrative leadership.

You will work closely with senior leadership, manage complex calendars and travel, prepare agendas and briefing materials, take minutes, and build positive

Qualifications

• Experience providing executive support to a CEO or senior leader.
• Ability to manage complex calendars and travel.
• Discretion and professional communication with stakeholders.
• Ability to prepare reports, briefs and presentations.

Responsibilities

• Providing high-level administrative and executive support to the Chief Executive.
• Managing complex calendars, appointments, travel arrangements and meeting schedules.
• Preparing agendas, reports, presentations, correspondence and briefing materials.
• Coordinating meetings, taking minutes and maintaining action registers.
• Maintaining records and filing systems; handling enquiries with professionalism.
• Supporting organisational projects and events.
• Upholding cultural safety and confidentiality.

Skills

Executive support

Calendar management

Stakeholder engagement

Meeting coordination

Documentation

Education

Business Administration

Office Administration

Tools

Microsoft Office

Job description

Aboriginal Family Support Services in Adelaide is seeking an experienced Executive Assistant to provide professional support to the Chief Executive, Shona Reid. This identified position helps ensure the smooth operation of the CEO Office through diary and correspondence management, meeting coordination and strategic administrative leadership.

You will work closely with senior leadership, manage complex calendars and travel, prepare agendas and briefing materials, take minutes, and build positive