Executive Assistant to CEO | Strategic Coordination

Tasmania; Darwin; Hybrid; AUD 70,000 - 100,000; Full time

Job summary

DCOH is seeking a highly organized Executive Assistant to support the Managing Director & CEO in Darwin. This role requires proactive coordination of day-to-day activities, confidentiality and strong communication with senior stakeholders.

You will manage calendars, prepare reports and correspondence, coordinate events and travel, and ensure seamless executive-level logistics and documentation across the organisation.

Qualifications

• Experience in an Executive Assistant or senior administrative role supporting executives.
• Strong organisational and time management skills with ability to multi-task.
• Proven ability to manage confidential information with discretion.
• Excellent communication across senior stakeholders, government bodies and partners.
• Proficiency with Microsoft 365 and business systems.

Responsibilities

• Provide high-level administrative and operational support to the Managing Director & CEO.
• Manage the MD & CEO's calendar, priorities and communications for effective coordination of meetings and commitments.
• Prepare agendas, minutes, reports and correspondence with accuracy and timely delivery.
• Coordinate internal and external stakeholders including Board members and government representatives.
• Oversee travel arrangements, itineraries, accommodation and expense tracking.

Skills

Executive support

Calendar management

Stakeholder engagement

Communication skills

Discretion & confidentiality

Microsoft 365 Suite

Organisational skills

Time management

Event coordination

Travel coordination

Tools

Microsoft 365

Job description

DCOH is seeking a highly organized Executive Assistant to support the Managing Director & CEO in Darwin. This role requires proactive coordination of day-to-day activities, confidentiality and strong communication with senior stakeholders.

You will manage calendars, prepare reports and correspondence, coordinate events and travel, and ensure seamless executive-level logistics and documentation across the organisation.