Executive Assistant

Aboriginal Family Support Services; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Job summary

Aboriginal Family Support Services in Adelaide is seeking an experienced Executive Assistant to provide professional support to the Chief Executive, Shona Reid. This identified position helps ensure the smooth operation of the CEO Office through diary and correspondence management, meeting coordination and strategic administrative leadership.

You will work closely with senior leadership, manage complex calendars and travel, prepare agendas and briefing materials, take minutes, and build positive

Qualifications

• Experience providing executive support to a CEO or senior leader.
• Ability to manage complex calendars and travel.
• Discretion and professional communication with stakeholders.
• Ability to prepare reports, briefs and presentations.

Responsibilities

• Providing high-level administrative and executive support to the Chief Executive.
• Managing complex calendars, appointments, travel arrangements and meeting schedules.
• Preparing agendas, reports, presentations, correspondence and briefing materials.
• Coordinating meetings, taking minutes and maintaining action registers.
• Maintaining records and filing systems; handling enquiries with professionalism.
• Supporting organisational projects and events.
• Upholding cultural safety and confidentiality.

Skills

Executive support

Calendar management

Stakeholder engagement

Meeting coordination

Documentation

Education

Business Administration

Office Administration

Tools

Microsoft Office

Job description

Aboriginal Family Support Services is the leading Aboriginal Community Controlled Organisation that has been providing services to Aboriginal families and communities across South Australia for over 40 years

Job Description

About the Role

Aboriginal Family Support Services (AFSS) is seeking an experienced and highly organised Executive Assistant to provide professional executive and administrative support to the Chief Executive, Shona Reid. This identified position plays a critical role in ensuring the efficient operation of the Chief Executive Office through diary and correspondence management, meeting coordination, stakeholder engagement, and administrative leadership.

This role offers the opportunity to work closely with senior leadership while contributing to positive outcomes for Aboriginal families, children and communities across South Australia.

This role is an Aboriginal Identified Position as per the Equal Opportunity Act 1984 (SA) and the Racial Discrimination Act 1975 (Cth).

The position is therefore only open to Aboriginal or Torres Strait Islander people .

What You'll Be Doing

• Providing high-level administrative and executive support to the Chief Executive.
• Managing complex calendars, appointments, travel arrangements and meeting schedules.
• Preparing agendas, reports, presentations, correspondence and briefing materials.
• Coordinating meetings, taking minutes and maintaining action registers.
• Managing incoming enquiries and communications with professionalism and discretion.
• Supporting organisational projects, initiatives and events.
• Maintaining accurate records and filing systems.
• Building positive relationships with internal and external stakeholders.
• Upholding cultural safety, confidentiality and professional standards in all aspects of the role.

Why Join AFSS?

• Work for a leading Aboriginal Community Controlled Organisation.
• Contribute to meaningful outcomes for Aboriginal families and communities.
• Be part of a culturally strong and values-driven organisation.
• Work closely with executive leadership and gain exposure to strategic initiatives.
• Ongoing full-time position based in Adelaide CBD.
• Supportive team environment committed to cultural integrity, inclusion and professional growth.

Compliance Requirements

Successful applicants will be required to:

• Be of Aboriginal and/or Torres Strait Islander descent (identified position).
• Hold and maintain a current Working with Children Check.
• Hold and maintain a current South Australian Driver's Licence.
• Cultural Awareness Training.
• Child Safe Environments (Through Their Eyes) Certificate.

Qualifications

While formal qualifications are not essential, qualifications in Business Administration, Office Administration, Executive Support, Community Services, or a related field will be highly regarded.

Equivalent skills, knowledge and experience gained through relevant employment will also be considered.

Always Was, Always Will Be Aboriginal Land.