Executive Assistant

Aboriginal Family Support Services Ltd; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Aboriginal Family Support Services (AFSS) seeks an experienced Executive Assistant to provide professional executive and administrative support to the Chief Executive, Shona Reid.

This Aboriginal Identified Position plays a critical role in ensuring the efficient operation of the Chief Executive Office through diary and correspondence management, meeting coordination, stakeholder engagement and administrative leadership.

Qualifications

• Experience in executive support or office coordination.
• Proven ability to manage competing priorities.
• Strong written and verbal communication.
• Proficient with Microsoft Office and admin systems.
• Commitment to culturally safe environment.

Responsibilities

• Provide high-level executive support to the Chief Executive.
• Manage complex calendars, travel, and meeting schedules.
• Prepare agendas, reports, and briefing materials.
• Coordinate meetings, take minutes, and track actions.
• Engage with stakeholders with professionalism and discretion.
• Support organisational projects and events.
• Maintain records and filing systems.
• Uphold cultural safety and confidentiality.

Skills

Executive support

Administration

Calendar management

Communication

Attention to detail

Confidentiality

MS Office

Independent worker

Education

Business Administration

Office Administration

Executive Support

Tools

Administrative systems

Job description

Aboriginal Family Support Services is the leading Aboriginal Community Controlled Organisation that has been providing services to Aboriginal families and communities across South Australia for over 40 years

About the Role

Aboriginal Family Support Services (AFSS) is seeking an experienced and highly organised Executive Assistant to provide professional executive and administrative support to the Chief Executive, Shona Reid. This identified position plays a critical role in ensuring the efficient operation of the Chief Executive Office through diary and correspondence management, meeting coordination, stakeholder engagement, and administrative leadership.

This role offers the opportunity to work closely with senior leadership while contributing to positive outcomes for Aboriginal families, children and communities across South Australia.

This role is an Aboriginal Identified Position as per the Equal Opportunity Act 1984 (SA) and the Racial Discrimination Act 1975 (Cth).

The position is therefore only open to Aboriginal or Torres Strait Islander people.

What You'll Be Doing

• Providing high-level administrative and executive support to the Chief Executive.
• Managing complex calendars, appointments, travel arrangements and meeting schedules.
• Preparing agendas, reports, presentations, correspondence and briefing materials.
• Coordinating meetings, taking minutes and maintaining action registers.
• Managing incoming enquiries and communications with professionalism and discretion.
• Supporting organisational projects, initiatives and events.
• Maintaining accurate records and filing systems.
• Building positive relationships with internal and external stakeholders.
• Upholding cultural safety, confidentiality and professional standards in all aspects of the role.

What You'll Bring

• Demonstrated experience in executive support, administration or office coordination.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Sound Microsoft Office skills and confidence using administrative systems.
• Proven ability to handle sensitive and confidential information.
• A proactive, solutions-focused and professional approach.
• Commitment to working within a culturally safe environment and supporting Aboriginal communities.
• The ability to work independently while contributing positively to a team.

Why Join AFSS?

• Work for a leading Aboriginal Community Controlled Organisation.
• Contribute to meaningful outcomes for Aboriginal families and communities.
• Be part of a culturally strong and values-driven organisation.
• Work closely with executive leadership and gain exposure to strategic initiatives.
• Ongoing full-time position based in Adelaide CBD.
• Supportive team environment committed to cultural integrity, inclusion and professional growth.

Compliance Requirements

Successful applicants will be required to:

• Be of Aboriginal and/or Torres Strait Islander descent (identified position).
• Hold and maintain a current Working with Children Check.
• Hold and maintain a current South Australian Driver's Licence.
• Cultural Awareness Training.
• Child Safe Environments (Through Their Eyes) Certificate.

Don’t have a WWCC? You can apply on-line at www.sa.gov.au/screening . If you do not yet have the above compliance, we strongly encourage you to apply as soon as possible to avoid delays in the recruitment process.

Qualifications

While formal qualifications are not essential, qualifications in Business Administration, Office Administration, Executive Support, Community Services, or a related field will be highly regarded.

Equivalent skills, knowledge and experience gained through relevant employment will also be considered.

Always Was, Always Will Be Aboriginal Land.

The Aboriginal Family Support Service aims to support and strengthen Aboriginal grandparents and their families through the generations. The program provides information, advocacy and referrals as well as group activities, respite camps and peer support groups. Source: this is an extract from the company’s own website.

The Aboriginal Family Support Service aims to support and strengthen Aboriginal grandparents and their families through the generations. The program provides information, advocacy and referrals as well as group activities, respite camps and peer support groups. Source: this is an extract from the company’s own website.