Executive Assistant - Mandarin Speaking

Cynergy Solutions; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive pay

Bonuses

MD exposure

Flexible work

Autonomy

Sponsorship potential

Job summary

Cynergy Solutions is seeking an experienced Executive Assistant to work directly with the Managing Director in Sydney. You will provide high-level executive and operational support, helping prioritise initiatives and ensure key commitments are met.

This role offers exposure to multiple business functions, opportunities for travel interstate and internationally, and the chance to become a trusted partner to senior leadership.

Qualifications

• Proven experience as an Executive Assistant or similar senior support role.
• Mandarin proficiency required.
• Experience supporting a Managing Director, CEO or senior executive is preferred.
• Excellent organisational and time management skills.
• Discretion and integrity when handling confidential information.
• Willingness to travel interstate and internationally.

Responsibilities

• Manage executive emails, correspondence, calendars and appointments.
• Maintain to-do lists, reminders and action trackers to ensure deadlines and commitments are met.
• Coordinate meetings, business travel and day-to-day executive schedules.
• Liaise with department heads across finance, operations, HR and sales to follow up on tasks.
• Act as a key point of contact between the Managing Director and internal and external stakeholders.
• Handle confidential business information with professionalism and discretion.
• Assist in improving internal processes and ensuring effective communication across the organisation.
• Undertake interstate and occasional international travel as required.

Skills

Executive support

Mandarin proficiency

MD/CEO support

Organisation

Discretion

Travel readiness

Stakeholder management

Job description

Our client is an established and growing organisation with ambitious plans for continued expansion.

They are seeking an experienced and highly organised Executive Assistant to work directly alongside the Managing Director, providing high-level executive and operational support.

This is an opportunity to become a trusted business partner to senior leadership, gain exposure to various business functions and contribute to the organisation's ongoing growth.

The Company

Our client is an established and growing organisation with ambitious plans for continued expansion.

They are seeking an experienced and highly organised Executive Assistant to work directly alongside the Managing Director, providing high-level executive and operational support.

This is an opportunity to become a trusted business partner to senior leadership, gain exposure to various business functions and contribute to the organisation's ongoing growth.

Your Role

Reporting directly to the Managing Director, you will be responsible for managing executive priorities, coordinating business activities and ensuring key commitments are followed through.

Your key responsibilities will include:

• Manage executive emails, correspondence, calendars and appointments.

• Maintain to-do lists, reminders and action trackers to ensure deadlines and commitments are met.

• Coordinate meetings, business travel and day-to-day executive schedules.

• Liaise with department heads across finance, operations, HR and sales to follow up on outstanding tasks.

• Act as a key point of contact between the Managing Director and internal and external stakeholders.

• Handle confidential business information with professionalism and discretion.

• Assist in improving internal processes and ensuring effective communication across the organisation.

• Undertake interstate and occasional international travel as required.

You Will Have…

• Proven experience as an Executive Assistant, Personal Assistant or in a similar senior support role.

• Must be proficient in Mandarin.

• Previous experience supporting a Managing Director, CEO or senior executive is highly regarded.

• Exceptional organisational and time management skills, with the ability to manage competing priorities.

• A proactive, solutions-focused approach with strong attention to detail.

• Excellent communication and stakeholder management skills.

• A personable, approachable and professional manner, with the confidence to be assertive when required.

• Strong judgement, integrity and discretion when handling confidential information.

• Ability to work independently and adapt to a growing business.

• Willingness to travel interstate and internationally when required.

What's On Offer?

• Competitive remuneration package.

• Performance-based bonuses and opportunities for salary progression.

• Direct exposure to the Managing Director and senior leadership team.

• Flexible working arrangements and opportunities for business travel.

• A high-trust position offering autonomy and long-term career development.

• Potential employer sponsorship for suitable candidates.