Executive Assistant to CEO | Inbox Master & Diary Lead

Recruitly; Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

Recruitly is seeking an experienced Executive Assistant to the CEO in Melbourne, Australia. You will manage a high-volume inbox, triage urgent matters, and provide discreet executive support, coordinating a demanding diary and complex travel arrangements.

You will act as the conduit between the CEO, the executive team and senior stakeholders, prepare agendas, take minutes, arrange meetings, and support events.

Qualifications

• Experience as an Executive Assistant handling high volume and pace.
• Outstanding email and time-management skills; professional, approachable attitude.
• Advanced Microsoft Office and AI skills; autonomous in fast-moving environment.

Responsibilities

• Proactive management of a high-volume inbox, including triage, prioritisation, drafting responses and follow-up
• Complex diary management and coordination of a busy schedule
• Management of calls and correspondence, escalating urgent matters appropriately
• Travel coordination and itinerary planning
• Point of contact for executives, senior stakeholders and visitors, liaising on the CEO's behalf
• Arranging executive meetings, preparing agendas and taking minutes, and following up on actions
• Supporting events and projects as required
• Managing confidential files and sensitive matters with discretion

Skills

Inbox management

Executive support

Diary management

Travel coordination

Discretion

Microsoft Office

AI skills

Tools

Microsoft Office

AI tools

Job description

Recruitly is seeking an experienced Executive Assistant to the CEO in Melbourne, Australia. You will manage a high-volume inbox, triage urgent matters, and provide discreet executive support, coordinating a demanding diary and complex travel arrangements.

You will act as the conduit between the CEO, the executive team and senior stakeholders, prepare agendas, take minutes, arrange meetings, and support events.