Executive Assistant to CEO - Insurance Industry

Troocoo Pty; Sydney; On-site; AUD 110,000 - 120,000; Full time

Benefits offered by this job

Superannuation

Job summary

Troocoo Pty is seeking an experienced Executive Assistant to partner with the CEO in the Australian insurance sector. This is a strategic role, not diary-only; you’ll be the trusted link between the executive office, the Board and the wider business.

You’ll manage the CEO’s calendar, travel, communications, and key projects while supporting the Leadership Team and delivering critical reports and internal communications. The role offers direct CEO partnership and exposure to the Board.

Qualifications

• Experience as an EA to a CEO or senior executive with board/committee support.
• Budget experience with analytical background.
• Excellent written and verbal communication; strong negotiation skills.
• Calm, solutions-focused; proactive and independent.

Responsibilities

• Run the executive and board meeting cycle including prep, coordination, and reporting.
• Manage CEO schedule, travel, inbox and correspondence.
• Communicate on the CEO's behalf with executives, board, clients and suppliers.
• Prepare People Leaders Cascade and internal leadership communications.
• Produce reports, presentations and briefing materials.
• Collaborate across executives, Branch Managers, Operations and HR.
• Deliver special projects of strategic importance.
• Oversee office management, events, expenses and admin.

Skills

Executive support

Board support

Budgeting

Communication

MS Office

Organization

Stakeholder management

Tools

Outlook

Word

Excel

Job description

Executive Assistant to CEO - Insurance Industry

The opportunity
An established and growing business in the Australian insurance sector seeking an experienced Executive Assistant to partner with their CEO. This is not a diary-only role. You’ll be a trusted strategic partner to the CEO and Executive Leadership Team, and the key link between the executive office, the Board and the wider business.

What you’ll be doing

• Running the Executive and Board meeting cycle: preparation, coordination, reporting and Board administration
• Managing the CEO’s schedule, travel, inbox and correspondence
• Communicating on the CEO’s behalf with executives, Board members, clients and suppliers
• Preparing the People Leaders Cascade and other internal leadership communications
• Preparing reports, presentations and briefing materials
• Working across executives, Branch Managers, Operations and HR to keep priorities moving
• Delivering special projects and assignments of strategic importance
• Overseeing office management, internal events, expenses and general administration

About you

• Experience as an EA to a CEO or senior executive, including Board or committee support
• Budget experience. An analytical background will be highly regarded.
• Excellent written and verbal communication, with confident negotiation skills
• Calm and solutions-focused when you handle complex situations or competing priorities
• A proactive self-starter who anticipates needs and works independently, and knows when to refer back
• A team player and good listener who builds strong relationships across executives, colleagues, clients and industry
• Strong organisational skills and high-level MS Office skills, particularly Outlook, Word and Excel
• Absolute discretion with confidential information
• Curious and keen to learn, especially about the insurance industry.
• Experience in insurance or another regulated professional services sector (financial services, legal or similar) will be a strong advantage.

What’s on offer

• Direct partnership with the CEO and exposure to the Board and executive agenda
• Real variety, with strategic projects alongside the core EA role
• A business that values initiative and offers room to grow
• $110,000 – $120,000 + Super