Executive Assistant

Capstone Recruitment; City of Parramatta; On-site; AUD 83,000 - 103,000; Full time

Job summary

Capstone Recruitment client in Parramatta CBD seeks an experienced executive assistant to support the CEO during a busy period. Expect a heavy diary, inbox management, board packs and travel coordination.

You'll act as the CEO's right hand, ensuring discretion and timely delivery of polished documents. Prior experience in property or related corporate environments is preferred, with strong communication and MS Office skills.

Qualifications

• Proven experience as an EA supporting C-suite or senior executives in property, construction, or related sectors.
• Demonstrated ability to build polished board packs and presentations for executive readiness.
• Advanced proficiency in MS Office, particularly PowerPoint.
• Outstanding written and verbal communication skills.

Responsibilities

• Managing a heavy meeting schedule and complex diary coordination
• Triaging and managing a high volume inbox, prioritising what needs the CEO's attention
• Coordinating domestic and international travel arrangements
• Preparing board packs, presentations, reports and correspondence
• Acting as a key point of contact between the CEO, executive team and external stakeholders
• Organising meetings, offsites and events as required
• Handling confidential information with the utmost discretion

Skills

Executive support

Diary management

Travel coordination

Board pack preparation

Polished communication

Discretion

Tools

MS Office

PowerPoint

Job description

Ready to step into the fast lane and support a CEO through a busy period? Our client, a large and well established property and development company based in Parramatta CBD, is looking for an experienced EA to provide temporary cover for their CEO, a down to earth leader who values accountability and straight talking over ego.

About the Company

Our client is a major name in property and development with a strong Sydneypresence and a reputation for getting things done. The CEO leads by example, is approachable and hands on, and expects the same accountability and follow through from those around them.

About the Role

This is a hands on, high trust EA role supporting a CEO through a period of temporary cover. Expect a heavy meeting schedule and a busy inbox that needs constant attention, alongside board packs and presentations that need to be polished and ready to go. You'll manage a demanding diary, coordinate travel, and act as the CEO's right hand, all while juggling competing priorities with a level head and a no fuss attitude.

Core responsibilities include:

• Managing a heavy meeting schedule and complex diary coordination
• Triaging and managing a high volume inbox, prioritising what needs the CEO's attention
• Coordinating domestic and international travel arrangements
• Preparing board packs, presentations, reports and correspondence
• Acting as a key point of contact between the CEO, executive team and external stakeholders
• Organising meetings, offsites and events as required
• Handling confidential information with the utmost discretion

About You

You've supported a CEO or senior executive before, ideally within property, construction or a related corporate environment, and you're comfortable running a diary and inbox that never slows down. You're confident putting together polished board packs and presentations, not just formatting someone else's work but genuinely owning the finished product. You're unflappable under pressure, a step ahead when it comes to anticipating what's needed, and completely trustworthy with sensitive information. You'll suit this CEO's style if you're straightforward, reliable and comfortable taking ownership rather than waiting to be asked.

To be considered, you'll bring:

• Proven experience as an EA supporting C suite or senior executive level, ideally within property, construction or a related sector
• Demonstrated ability to build board packs and presentations to a polished, executive ready standard
• Advanced proficiency in the MS Office suite, particularly PowerPoint
• Outstanding written and verbal communication skills

Ready to step into the fast lane and support a CEO through a busy period? Our client, a large and well established property and development company based in Parramatta CBD, is looking for an experienced EA to provide temporary cover for their CEO, a down to earth leader who values accountability and straight talking over ego.

About the Company

Our client is a major name in property and development with a strong Sydneypresence and a reputation for getting things done. The CEO leads by example, is approachable and hands on, and expects the same accountability and follow through from those around them.

About the Role

This is a hands on, high trust EA role supporting a CEO through a period of temporary cover. Expect a heavy meeting schedule and a busy inbox that needs constant attention, alongside board packs and presentations that need to be polished and ready to go. You'll manage a demanding diary, coordinate travel, and act as the CEO's right hand, all while juggling competing priorities with a level head and a no fuss attitude.

Core responsibilities include:

• Managing a heavy meeting schedule and complex diary coordination
• Triaging and managing a high volume inbox, prioritising what needs the CEO's attention
• Coordinating domestic and international travel arrangements
• Preparing board packs, presentations, reports and correspondence
• Acting as a key point of contact between the CEO, executive team and external stakeholders
• Organising meetings, offsites and events as required
• Handling confidential information with the utmost discretion

About You

You've supported a CEO or senior executive before, ideally within property, construction or a related corporate environment, and you're comfortable running a diary and inbox that never slows down. You're confident putting together polished board packs and presentations, not just formatting someone else's work but genuinely owning the finished product. You're unflappable under pressure, a step ahead when it comes to anticipating what's needed, and completely trustworthy with sensitive information. You'll suit this CEO's style if you're straightforward, reliable and comfortable taking ownership rather than waiting to be asked.

To be considered, you'll bring:

• Proven experience as an EA supporting C suite or senior executive level, ideally within property, construction or a related sector
• Demonstrated ability to build board packs and presentations to a polished, executive ready standard
• Advanced proficiency in the MS Office suite, particularly PowerPoint
• Outstanding written and verbal communication skills

There's flexibility to work from home 1 to 2 days a week, balanced against the meeting heavy nature of the role.

This is a temporary assignment for 1 to 2 months with possibility for extension, based in Parramatta CBD, paying $60 per hour + super.