Executive Assistant to CEO

MJD Recruitment Pty; Sydney; On-site; AUD 110,000 - 170,000; Full time

Job summary

MJD Recruitment Pty is searching for an experienced Executive Assistant to support the Managing Director & CEO of a highly regarded ASX-listed financial services organisation. This senior role demands discretion, strategic thinking and the ability to operate with substantial autonomy, managing a demanding calendar and high-profile commitments.

You will coordinate complex scheduling, filter information for the CEO, and work closely with stakeholders across the executive team and external

Qualifications

• Experience supporting a CEO or senior C-suite in a large or complex organisation.
• Ability to exercise discretion, judgement and autonomy in a high-trust environment.

Responsibilities

• Manage a complex, evolving diary and prioritise conflicting commitments.
• Oversee the CEO’s inbox, filter priorities and surface important matters.
• Coordinate domestic and international travel, meetings and logistics.
• Support CEO at external speaking engagements and industry events with briefing materials.
• Act as liaison across the executive leadership team, Board stakeholders and external contacts.
• Monitor business priorities and sensitive matters within a listed company context.
• Collaborate with Company Secretariat on governance-related commitments.
• Drive follow-through on actions from the CEO’s schedule.
• Represent the EA function and promote strong executive support standards.

Skills

Executive support

Diary management

Stakeholder management

C-suite collaboration

Confidentiality

Communication

Job description

An opportunity has become available for an accomplished Executive Assistant to support the Managing Director & CEO of a highly regarded ASX-listed financial services organisation.

This is a true senior EA position requiring a high degree of trust, judgement and discretion. Working closely with a busy, externally facing CEO, you will operate as a critical point of leverage across an extensive schedule, executive communications, travel and stakeholder commitments.

The CEO relies heavily on their EA to understand priorities, filter information and ensure their attention is directed towards what matters most. As such, this role will suit someone who is comfortable working with considerable autonomy and who can anticipate requirements rather than simply respond to them.

The role

Your responsibilities will include:

• Managing a complex and constantly evolving diary, ensuring competing priorities are appropriately assessed and managed
• Taking significant ownership of the CEO’s inbox, filtering correspondence, identifying priorities and ensuring important matters are surfaced and actioned
• Coordinating domestic and international travel, meetings and associated logistics
• Supporting the CEO around external speaking engagements, industry events and other high-profile commitments, ensuring they are appropriately briefed and prepared
• Acting as a trusted liaison across the executive leadership team, Board stakeholders and key internal and external relationships
• Maintaining an awareness of business priorities, announcements and sensitive matters within a listed company environment
• Working closely with Company Secretariat and other internal stakeholders around Board and governance-related commitments
• Driving follow-through across actions and commitments arising from the CEO’s schedule
• Playing a visible role within the broader EA community, helping foster collaboration, consistency and strong standards of executive support

About you

You will be an experienced Executive Assistant who has supported at CEO, Managing Director or senior C-suite level within a complex corporate environment.

Experience within an ASX-listed organisation will be highly regarded, as will exposure to wealth management, financial services, funds management or another highly regulated environment.

More importantly, you will understand what genuinely senior executive support looks like. You will be comfortable making judgement calls, protecting an executive’s time and constructively pushing back when required.

You will bring:

• Significant experience supporting a senior executive within a large or complex organisation
• Strong understanding of the pace, confidentiality and stakeholder environment of a listed business
• Excellent diary, inbox and priority management capability
• Sound commercial judgement and the confidence to operate with limited direction
• Strong written communication skills and attention to detail
• A calm, considered approach when priorities change quickly
• The ability to build credibility with senior executives, Board-level stakeholders and external contacts
• A genuine interest in the organisation and enough commercial curiosity to understand the context behind the CEO’s priorities

This is an opportunity for an experienced career EA who enjoys being closely connected to the business and wants to operate as a trusted partner to a highly engaged CEO.