Personal Assistant

Johnson Recruitment; City of Melbourne; Hybrid; AUD 72,000 - 98,000; Full time

Benefits offered by this job

Hybrid work model

Central Melbourne CBD location

Job summary

Johnson Recruitment is seeking an experienced Executive Assistant / Personal Assistant to partner directly with the CEO of a national peak professional health association. Based in Melbourne, this role offers a trusted, autonomous environment with hybrid flexibility and work-life balance.

You will manage diaries, coordinate board governance, prepare board packs, minutes, and travel, and oversee policy and document control.

Qualifications

• 3+ years in executive support (PA/EA level).
• Governance experience with minutes and board packs.
• Proficiency with board portals and document management systems.
• Strong written communication and discretion.
• Proactive, collaborative mindset.

Responsibilities

• Manage diaries, inbox, and operational needs for the CEO.
• Drive end-to-end board governance, minutes, agendas, and board packs.
• Coordinate travel and meeting logistics for CEO and board members.
• Maintain policy tracking matrices and document control.

Skills

Executive support

Diary management

Board governance

Attention to detail

Tools

BoardEffect

Office 365

Job description

• Personal Assistant to CEO | Governance & Board Support
• Melbourne CBD | Hybrid Flexibility | Genuine Work-Life Balance
• $85,000 + Super

Why You’ll Love This Role

Looking for a high-trust, low-ego executive partnership where your administrative brilliance is genuinely valued? We are seeking an astute, proactive Executive Assistant / Personal Assistant to partner directly with a down-to-earth CEO and executive leadership team at a leading national peak professional health association. This isn't a micromanaged administrative job—it is a pivotal, trusted role where you will enjoy genuine autonomy, flexible hybrid working options, and a warm, collaborative team culture that actively respects your work-life balance.

The Impact You’ll Make

As the CEO's right hand, you will keep executive operations, board logistics, and governance running like clockwork.

• Executive Partnership: Serve as a strategic gatekeeper—managing busy diaries, prioritising inboxes, and proactively anticipating operational needs before they arise.
• Board & Committee Governance: Drive end-to-end governance administration across multiple committees, including drafting polished board packs, preparing agendas, recording concise minutes, and maintaining board portal platforms (BoardEffect).
• Logistics & Travel: Seamlessly coordinate travel arrangements, itineraries, and meeting logistics for the CEO and board members.
• Policy & Document Control: Maintain policy tracking matrices, assist with document updates, and oversee accurate compliance record-keeping.

What You Bring

You are a sharp, organised, and confident executive support professional who takes pride in high attention to detail, confidentiality, and calm efficiency.

• Proven Experience: 3+ years providing executive support at a PA or EA level (experience within a peak body, membership association, or Not-for-Profit environment is highly regarded).
• Governance Expertise: Strong hands-on experience supporting boards and committees, including minute-taking and board pack assembly.
• Technical Proficiency: Comfortable learning and managing board portals, document management systems, and office suites.
• Communication & Discretion: Exceptional written skills, emotional intelligence, and unwavering discretion when handling sensitive information.
• Mindset: Self-driven, collaborative, and naturally inclined to stay two steps ahead.

What’s on Offer

• Salary: $85,000 + Super
• Flexibility: Hybrid work model split between home and a modern, centrally located Melbourne CBD office right near public transport.
• Environment: A supportive, purpose-driven culture with predictable hours and a true focus on well-being.

Johnson Recruitment actively embraces diversity in the workforce through inclusive community representation of gender, culture, thought, and flexible work arrangements.