Executive Assistant

PERSOL; City of Brisbane; On-site; AUD 110,000 - 150,000; Full time

Job summary

PERSOL is partnering with an ASX-listed technology and life sciences organisation to appoint an experienced Executive Assistant to support the CEO / Managing Director and CFO from its Eight Mile Plains location in Brisbane. This senior EA role requires high discretion, strategic thinking and professional governance expertise.

You will manage executive diaries, coordinate board and investor activities, prepare briefing materials and travel logistics, and act as a trusted gatekeeper for the CEO’s

Qualifications

• Experience supporting C-suite executives and senior partners
• Exposure to Board and governance processes
• Experience in ASX-listed, corporate, professional services, Big 4, legal, mining, energy or similar environments
• Advanced Microsoft 365 capability (Word, PowerPoint, Outlook, Teams, Excel)
• Excellent written communication and document preparation skills
• Strong discretion and the ability to manage highly confidential information
• Exceptional organisation and attention to detail
• Proven ability to manage competing priorities and shifting deadlines
• Experience coordinating complex domestic and international travel
• Confidence engaging with senior executives, Board members and external stakeholders
• Exposure to investor relations or corporate communications is highly regarded

Responsibilities

• Provide high-level Executive Assistant support to the CEO / Managing Director and CFO
• Manage complex and dynamic diaries, meetings, priorities and competing demands
• Coordinate Board meetings, investor engagements and executive commitments
• Ensure executives are fully briefed with relevant documentation, agendas and pre-reading
• Anticipate executive requirements and proactively manage priorities and follow-up actions
• Prepare and coordinate Board and Committee papers, agendas and minutes
• Support governance processes with the CFO and Company Secretary
• Coordinate Board meeting logistics, documentation and follow-up actions
• Assist with ASX-listed company administration and investor relations requirements
• Maintain high levels of accuracy and confidentiality across governance documentation
• Draft, prepare and refine executive correspondence, reports, briefing notes and presentations
• Produce polished, Board and investor-ready documentation
• Coordinate and collate information from multiple stakeholders
• Ensure consistency, accuracy and professional presentation across executive materials
• Coordinate complex domestic and international travel, itineraries, visas and logistics
• Prepare executive briefing packs and travel documentation
• Support investor roadshows, conferences and executive events
• Manage changes and last-minute arrangements with minimal disruption
• Liaise confidently with Board members, executives, investors, regulators and external advisers
• Act as a professional and trusted gatekeeper for the CEO's office
• Build and maintain strong relationships with senior stakeholders
• Represent the executive office with professionalism and discretion
• Manage expenses, invoices and reconciliations
• Assist with ad hoc executive projects and initiatives
• Provide support to the broader executive team as required
• Take ownership of tasks and follow through to completion

Skills

Discretion & Integrity

Proactivity

Attention to Detail

Communication

Adaptability

Stakeholder Engagement

Technology Capability

Tools

Microsoft 365

Job description

Executive Assistant to CEO / Managing Director & CFO

Permanent | Full-Time
Eight Mile Plains, Brisbane QLD

The Opportunity

PERSOL is partnering with a leading ASX-listed technology and life sciences organisation to appoint an experienced Executive Assistant to support the CEO / Managing Director and CFO.

This is a senior, high-trust role within a fast-paced and highly confidential executive environment, providing high-level executive, Board and governance support across a complex and growing organisation.

Based at the company's Eight Mile Plains Technology Park location, you will play a central role in the effective operation of the CEO's office, working closely with senior executives, Board members and key internal and external stakeholders.

This opportunity would suit an accomplished EA who enjoys operating at a senior level, is highly organised and proactive, and brings strong judgement, discretion and attention to detail.

Key Responsibilities

Executive Support

• Provide high-level Executive Assistant support to the CEO / Managing Director and CFO
• Manage complex and dynamic diaries, meetings, priorities and competing demands
• Coordinate Board meetings, investor engagements and executive commitments
• Ensure executives are fully briefed with relevant documentation, agendas and pre-reading
• Anticipate executive requirements and proactively manage priorities and follow-up actions

Board & Governance Support

• Prepare and coordinate Board and Committee papers, agendas and minutes
• Support governance processes in conjunction with the CFO and Company Secretary
• Coordinate Board meeting logistics, documentation and follow-up actions
• Assist with ASX-listed company administration and investor relations requirements
• Maintain high levels of accuracy and confidentiality across all governance documentation

Executive Communication & Documentation

• Draft, prepare and refine executive correspondence, reports, briefing notes and presentations
• Produce polished, Board and investor-ready documentation
• Coordinate and collate information from multiple stakeholders
• Ensure consistency, accuracy and professional presentation across executive materials

Travel & Events Coordination

• Coordinate complex domestic and international travel, itineraries, visas and logistics
• Prepare executive briefing packs and travel documentation
• Support investor roadshows, conferences and executive events
• Manage changes and last-minute arrangements with minimal disruption

Stakeholder Management

• Liaise confidently with Board members, executives, investors, regulators and external advisers
• Act as a professional and trusted gatekeeper for the CEO's office
• Build and maintain strong relationships with senior stakeholders
• Represent the executive office with professionalism and discretion

General Executive Support

• Manage expenses, invoices and reconciliations
• Assist with ad hoc executive projects and initiatives
• Provide support to the broader executive team as required
• Take ownership of tasks and follow through to completion

About You

We are looking for an experienced Executive Assistant who is confident operating in a senior corporate environment and understands the level of discretion, judgement and professionalism required when supporting C-suite executives.

You will ideally bring:

• Previous experience supporting C-suite executives, senior partners or equivalent leadership roles
• Exposure to Board and governance processes
• Experience within an ASX-listed, corporate, professional services, Big 4, legal, mining, energy or similar environment
• Advanced Microsoft Office / Microsoft 365 capability, including Word, PowerPoint, Outlook, Teams and Excel
• Excellent written communication and document preparation skills
• Strong discretion and the ability to manage highly confidential information
• Exceptional organisation and attention to detail
• Proven ability to manage competing priorities and shifting deadlines
• Experience coordinating complex domestic and international travel
• Confidence engaging with senior executives, Board members and external stakeholders
• Exposure to investor relations or corporate communications will be highly regarded

Key Competencies

Discretion & Integrity - Handles sensitive and confidential information with professionalism, maturity and sound judgement.

Proactivity - Anticipates requirements, identifies what needs to be done and takes action without waiting for direction.

Attention to Detail - Produces accurate, polished and high-quality executive and Board documentation.

Communication - Demonstrates strong written and verbal communication skills and confidence engaging with senior stakeholders.

Adaptability - Remains calm and organised while responding effectively to changing priorities and deadlines.

Stakeholder Engagement - Builds credibility and trusted relationships across senior internal and external stakeholders.

Technology Capability - Demonstrates advanced Microsoft 365 capability and confidence working across a range of systems and platforms.

Why This Role?

This is an opportunity to join a high-performing ASX-listed technology and life sciences organisation in a genuinely senior Executive Assistant position.

Working closely with the CEO, CFO and Board, you will be positioned at the centre of executive operations and have the opportunity to make a meaningful contribution across executive support, governance, stakeholder management and business-critical initiatives.

If you are an experienced EA looking for a senior role where your judgement, initiative and professionalism will be valued, we would welcome your application.