Executive Assistant to CEO & CFO – Flexible, Strategic

MyChemist Retail Group; Melbourne; Hybrid; AUD 95,000 - 125,000; Full time

Job summary

Sigma Healthcare is seeking an experienced Executive Assistant to support the CEO and CFO from our Preston Support Office. You will manage calendars, prepare materials, and act as a trusted point of contact for senior stakeholders.

Based in Melbourne, this hybrid role offers flexible working arrangements, regular liaison with the Board, and the opportunity to contribute to high-impact healthcare initiatives while maintaining confidentiality and professionalism.

Qualifications

• Significant Executive Assistant experience supporting senior executives.
• Proven ability to build trusted relationships with senior leaders and diverse stakeholders.
• Advanced proficiency in Word, Excel, PowerPoint and SharePoint.
• Strong written and verbal communication with meticulous attention to detail.
• Ability to research, analyse and present information in polished reports, agendas and presentations.
• Excellent planning, time management and prioritisation skills, including under pressure.
• Sound judgement, initiative, adaptability and a high degree of confidentiality and discretion.
• A qualification in Administration or Business is preferred; a current driver’s licence is required.

Responsibilities

• Manage complex diaries, inboxes and meeting requests, prioritising commitments and coordinating access to executives.
• Organise travel, appointments and events, ensuring schedules and arrangements are accurate and efficient.
• Prepare and proofread high-quality presentations, reports, correspondence and other executive documents.
• Coordinate communications on behalf of executives, screening enquiries and directing matters appropriately.
• Research and assemble briefing information, agendas and supporting materials ahead of meetings.
• Plan regular and ad hoc events, including venue sourcing, supplier proposals, costings and stakeholder coordination.
• Coordinate procurement and expense management activities.
• Build effective working relationships with the Board, leadership team and external stakeholders while maintaining confidentiality.

Skills

Executive support

Stakeholder management

Microsoft Office

Communication

Discretion

Diary management

Travel planning

Education

Administration or Business qualification

Tools

SharePoint

Job description

Sigma Healthcare is seeking an experienced Executive Assistant to support the CEO and CFO from our Preston Support Office. You will manage calendars, prepare materials, and act as a trusted point of contact for senior stakeholders.

Based in Melbourne, this hybrid role offers flexible working arrangements, regular liaison with the Board, and the opportunity to contribute to high-impact healthcare initiatives while maintaining confidentiality and professionalism.