Executive Assistant to C-Suite | Flexible & High-Impact

QuantX Labs Pty Ltd; Adelaide; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

QuantX Labs Pty Ltd in Adelaide is seeking an experienced Executive Assistant to support the CEO, COO and Executive Team. This broad role requires initiative, discretion and the ability to anticipate priorities to keep the business moving.

You will manage diaries, coordinate governance meetings, create briefing materials and help optimise workflows across a growing technology company in the Space, Defence and Commercial sectors. Flexible working available.

Qualifications

• Significant experience supporting CEOs, COOs or other senior executives.
• Excellent organisation, prioritisation and communication skills.
• Sound judgement, discretion and confidence handling sensitive information.
• Experience supporting Executive and Board governance, including meeting coordination and action management.
• Strong document preparation skills and advanced Microsoft 365 capability.
• Initiative to anticipate needs and follow through without constant direction.

Responsibilities

• Managing Executive diaries, priorities, correspondence and travel (domestic and international).
• Coordinating Board and Executive meetings, including papers, minutes and action tracking.
• Preparing high-quality presentations, correspondence and briefing materials.
• Coordinating Town Halls, company events, Executive visitors and key meetings.
• Following up Executive actions and cross-functional activities.
• Building relationships with employees, Board members and external stakeholders.
• Improving Executive workflows, coordination and administrative practices.
• Providing backup across office administration and facilities with potential for broader office management.

Skills

Executive support

Organisation

Prioritisation

Discretion

Board governance support

Microsoft 365

Problem solving

Stakeholder management

Tools

Microsoft 365

Job description

QuantX Labs Pty Ltd in Adelaide is seeking an experienced Executive Assistant to support the CEO, COO and Executive Team. This broad role requires initiative, discretion and the ability to anticipate priorities to keep the business moving.

You will manage diaries, coordinate governance meetings, create briefing materials and help optimise workflows across a growing technology company in the Space, Defence and Commercial sectors. Flexible working available.