Executive Assistant to CFO & EGM

Sharp and Carter; Melbourne; Hybrid; AUD 95,000 - 135,000; Full time

Benefits offered by this job

Hybrid working options

Shorter working hours

Culture-driven organisation

Job summary

Sharp and Carter is seeking an experienced Executive Assistant to support the CFO and an EGM in Melbourne's inner city. You will manage complex diaries, prepare board papers, coordinate travel and expenses, and partner with the EA team to drive operational excellence and a positive employee experience.

This role focuses on high-level stakeholder engagement, discretion, and building strong relationships with senior leaders.

Qualifications

• Senior leadership support experience.
• Excellent organisational skills and ability to manage priorities.
• Attention to detail and high-quality documentation.
• Proactive mindset with initiative and drive.
• Strong communication and relationship-building abilities.
• High emotional intelligence, discretion and professionalism.
• Passion for people, culture and positive workplace experiences.

Responsibilities

• Provide proactive executive support including complex diary and inbox management.
• Act as trusted point of contact for senior stakeholders.
• Coordinate executive meetings, agendas and action follow-ups.
• Prepare reports, presentations and board papers.
• Coordinate travel, expenses, invoicing and admin for executives.
• Partner with the broader EA team to deliver a seamless leadership experience.
• Support employee engagement initiatives and workplace culture projects.
• Ensure the office environment delivers exceptional experiences for staff and visitors.
• Identify opportunities to improve processes and ways of working.

Skills

Executive support

Diary management

Stakeholder management

Meeting coordination

Travel coordination

Documentation

Event coordination

People and culture

Job description

Executive Assistant to CFO & EGM Melbourne Inner City Location | Executive Partnership Role

An exciting opportunity has become available for an experienced Executive Assistant to join a highly regarded, progressive organisation that is redefining the way people work. With a strong focus on innovation, flexibility and creating an exceptional employee experience, this business is at the forefront of modern workplace practices.

Supporting two highly respected members of the Executive Leadership Team, this role will see you operate as a true business partner, providing high-level executive support while playing an important role in driving culture, connection and operational excellence across the organisation.

About the role

Working closely with the CFO and an EGM, your responsibilities will include:

• Providing proactive executive support including complex diary and inbox management
• Acting as a trusted point of contact for senior internal and external stakeholders
• Coordinating executive meetings, preparing agendas, documentation and following up on key actions
• Supporting the preparation of reports, presentations, board papers and key business documents
• Coordinating travel, expenses, invoicing and broader executive administration
• Partnering closely with the wider Executive Assistant team to create a seamless experience for the leadership group
• Supporting employee engagement initiatives, events and projects that bring the workplace culture to life
• Ensuring the office environment provides an exceptional experience for employees, visitors and stakeholders
• Identifying opportunities to improve processes, efficiencies and ways of working

About you

You are an experienced Executive Assistant who enjoys building strong relationships and partnering closely with senior leaders. You thrive in a fast-paced environment where no two days are the same and pride yourself on being one step ahead.

• Previous experience supporting executives at a senior leadership level
• Exceptional organisation skills and the ability to manage competing priorities
• Strong attention to detail and ability to produce high-quality documentation
• A proactive mindset with the confidence to take initiative and drive outcomes
• Outstanding communication skills and the ability to build relationships at all levels
• High emotional intelligence, professionalism and discretion
• A genuine passion for people, culture and creating positive workplace experiences

What's on offer

• Join a successful, purpose-driven and progressive organisation
• Work alongside a collaborative and highly engaged leadership team
• Genuine flexibility, including hybrid working options
• A business that embraces modern ways of working, including shorter working hours
• Opportunity to contribute beyond traditional EA responsibilities and make a meaningful impact
• Supportive, values-led culture where people are genuinely at the centre of everything they do

Bridgette Meaden

*******@sharpandcarter.com.au