Executive Assistant to the CEO & CFO

Chemist Warehouse; Melbourne; Hybrid; AUD 95,000 - 125,000; Full time

Benefits offered by this job

Salary reviews linked to performance

Work from home one day per week

Onsite canteen and shuttle services

Job summary

Sigma Healthcare is seeking an Executive Assistant to the CEO & CFO based at the Preston Support Office. You will provide proactive executive and administrative support, act as a key contact, and help manage demanding schedules with discretion.

You will support the Executive Leadership Team, coordinating travel, meetings and complex calendars while maintaining confidentiality and professional poise in a dynamic corporate environment.

Qualifications

• Significant Executive Assistant experience supporting senior executives.
• Proven ability to build trusted relationships with senior leaders and diverse stakeholders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and SharePoint.
• Strong written and verbal communication skills with meticulous attention to detail.
• Ability to research, analyse and present information in polished reports, agendas and presentations.
• Excellent planning, time management and prioritisation under pressure.
• Sound judgement, initiative and discretion in confidential matters.

Responsibilities

• Manage complex diaries, inboxes and meeting requests, prioritising commitments for executives.
• Organise travel, appointments and events with accurate schedules.
• Prepare and proofread high-quality presentations, reports and correspondence.
• Coordinate communications on behalf of executives and screen inquiries.
• Research briefing information, agendas and supporting materials for meetings.
• Plan events including venue sourcing, proposals, costings and stakeholder coordination.
• Coordinate procurement and expense management activities.
• Build relationships with the Board, leadership team and external stakeholders.

Skills

MS Word

MS Excel

PowerPoint

SharePoint

Education

Administration or Business qualification

Job description

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Title: Executive Assistant to the CEO & CFO

Employment Type: Permanent Full Time

About the Team

The Office of the CEO works closely with Sigma Healthcare’s Executive Leadership Team, Board and key internal and external stakeholders. Supporting the organisation’s most senior leaders, the team helps keep executive priorities, communications and important engagements running smoothly.

About the Role

Reporting directly to the CEO, you will provide trusted, proactive executive and administrative support, acting as a key point of contact and helping the CEO and CFO manage their demanding schedules. Based at our Preston Support Office, you will also support the Executive Leadership Team, using sound judgement, discretion and exceptional organisation to anticipate needs and keep priorities on track.

Role Responsibilities

• Manage complex diaries, inboxes and meeting requests, prioritising commitments and coordinating access to executives.
• Organise travel, appointments and events, ensuring schedules and arrangements are accurate and efficient.
• Prepare and proofread high-quality presentations, reports, correspondence and other executive documents.
• Coordinate communications on behalf of executives, screening enquiries and directing matters appropriately.
• Research and assemble briefing information, agendas and supporting materials ahead of meetings.
• Plan regular and ad hoc events, including venue sourcing, supplier proposals, costings and stakeholder coordination.
• Coordinate procurement and expense management activities.
• Build effective working relationships with the Board, leadership team and external stakeholders while maintaining confidentiality.

Who Are We Looking For?

• Significant Executive Assistant experience supporting senior executives and leadership teams within a listed business.
• Proven ability to build trusted relationships with senior leaders and diverse internal and external stakeholders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and SharePoint.
• Strong written and verbal communication skills, with meticulous attention to detail.
• Ability to research, analyse and present information in polished reports, agendas and presentations.
• Excellent planning, time management and prioritisation skills, including under pressure.
• Sound judgement, initiative, adaptability and a high degree of confidentiality and discretion.
• A qualification in Administration or Business is preferred; a current driver’s licence is required.

Why Join Us?

• Grow your career with purpose – Access a wide range of learning and development programs, including our internally designed leadership courses (including our Women In Leadership program) to support your long-term growth. Be part of a purpose-driven organisation making a difference in healthcare, working with a collaborative and supportive team.
• Be rewarded for your impact – Enjoy annual salary reviews linked to your performance, recognising the value you bring to the team.
• Flexibility that works – Work from home one day per week, while staying connected with your team at our vibrant Preston Support Office four days a week. We’re committed to supporting our people through life’s important moments. Alongside our formal flexibility policies, we recognise that some circumstances, such as returning from parental leave or managing personal wellbeing may require additional consideration. In these situations, we work collaboratively on case ‑ by ‑ case arrangements to provide the support needed while balancing the requirements of the role and team.
• Paid parental leave – We support growing families with six weeks of paid parental leave for primary carers and one week of paid parental leave for secondary carers.
• Exclusive savings – Access generous team member discounts across a wide range of products with our partnership with Flare, including company-wide corporate offers on healthcare premiums with Bupa Healthcare, banking benefits with Comm Bank, novated leasing and a team member discount card entitling you to savings in our Chemist Warehouse Pharmacies
• Support when you need it – Tap into confidential Employee Assistance Program (EAP) services for personal or professional support.
• Take advantage of our subsidised and convenient onsite canteen for varied and affordable meals, coffee, confectionery and bakery items.
• Easy commuting – Enjoy our complimentary shuttle bus connecting nearby train stations to the Preston Support Office, making public transport travel simple and stress ‑ free.

About Us

Sigma Healthcare is powering pharmacy! We have the largest pharmacy network in Australia with trusted brands including Chemist Warehouse, Amcal, Discount Drug Stores and Ultra Beauty! We are powered by our dedicated people and our leading Australian full line pharmacy wholesale and distribution business that delivers medicines to any pharmacy anywhere in Australia. With Chemist Warehouse now operating in four countries outside Australia, we continue to expand our reach.

Sigma Healthcare is an equal opportunity employer and is committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We welcome applications from people of all backgrounds and experiences and encourage you to apply, even if you don't meet every requirement listed.