Strategic Executive Assistant to CEO & CFO | Hybrid Role

Chemist Warehouse; Melbourne; Hybrid; AUD 95,000 - 125,000; Full time

Benefits offered by this job

Salary reviews linked to performance

Work from home one day per week

Onsite canteen and shuttle services

Job summary

Sigma Healthcare is seeking an Executive Assistant to the CEO & CFO based at the Preston Support Office. You will provide proactive executive and administrative support, act as a key contact, and help manage demanding schedules with discretion.

You will support the Executive Leadership Team, coordinating travel, meetings and complex calendars while maintaining confidentiality and professional poise in a dynamic corporate environment.

Qualifications

• Significant Executive Assistant experience supporting senior executives.
• Proven ability to build trusted relationships with senior leaders and diverse stakeholders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and SharePoint.
• Strong written and verbal communication skills with meticulous attention to detail.
• Ability to research, analyse and present information in polished reports, agendas and presentations.
• Excellent planning, time management and prioritisation under pressure.
• Sound judgement, initiative and discretion in confidential matters.

Responsibilities

• Manage complex diaries, inboxes and meeting requests, prioritising commitments for executives.
• Organise travel, appointments and events with accurate schedules.
• Prepare and proofread high-quality presentations, reports and correspondence.
• Coordinate communications on behalf of executives and screen inquiries.
• Research briefing information, agendas and supporting materials for meetings.
• Plan events including venue sourcing, proposals, costings and stakeholder coordination.
• Coordinate procurement and expense management activities.
• Build relationships with the Board, leadership team and external stakeholders.

Skills

MS Word

MS Excel

PowerPoint

SharePoint

Education

Administration or Business qualification

Job description

Sigma Healthcare is seeking an Executive Assistant to the CEO & CFO based at the Preston Support Office. You will provide proactive executive and administrative support, act as a key contact, and help manage demanding schedules with discretion.

You will support the Executive Leadership Team, coordinating travel, meetings and complex calendars while maintaining confidentiality and professional poise in a dynamic corporate environment.