Senior Executive Assistant to CEO & CFO

Sigma Healthcare Limited; Melbourne; Hybrid; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Flexible WFH 1 day/week

Paid parental leave

Employee discounts (Flare/Bupa/Comm)

Job summary

Sigma Healthcare Limited is seeking an experienced Executive Assistant to provide proactive support to the CEO and CFO from our Preston Support Office in Melbourne. You will manage complex diaries, prepare executive materials and coordinate communications, while building trusted relationships with the leadership team and external stakeholders.

The role offers hybrid work, with one day from home per week, salary reviews, and opportunities within a purpose-driven healthcare company that values

Qualifications

• Significant Executive Assistant experience supporting senior executives.
• Advanced written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex diaries, inboxes and meeting requests for executives.
• Organise travel, appointments and events to ensure efficiency.
• Prepare and proofread high-quality presentations, reports, and documents.
• Coordinate communications on behalf of executives and screen enquiries.
• Research and assemble briefing materials ahead of meetings.
• Plan regular and ad hoc events, including venue sourcing and costings.
• Coordinate procurement and expense management activities.
• Build relationships with Board and leadership team while maintaining confidentiality.

Skills

Executive support

Diary management

Stakeholder management

Communication skills

Education

Administration or Business qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Sigma Healthcare Limited is seeking an experienced Executive Assistant to provide proactive support to the CEO and CFO from our Preston Support Office in Melbourne. You will manage complex diaries, prepare executive materials and coordinate communications, while building trusted relationships with the leadership team and external stakeholders.

The role offers hybrid work, with one day from home per week, salary reviews, and opportunities within a purpose-driven healthcare company that values