Executive Assistant to CEO | Board & Strategy Support

Northern Health; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Health & Wellbeing

Flexible work options

Inclusive culture

Salary packaging & EAP

Library services

Job summary

Northern Health is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and collaborate with the Director of Governance on board activities.

The role involves coordinating complex schedules, preparing executive documentation, and building strong relationships across the organisation. You’ll handle confidential information with care and maintain professional standards to ensure smooth CEO operations.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Exceptional organisational, communication, and interpersonal skills with a keen attention to detail.
• A strong sense of discretion and the ability to manage sensitive information.
• A self-starter with the ability to anticipate needs and solve problems efficiently.
• High level of competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Executive Support: Provide comprehensive administrative assistance to the CEO, including managing schedules, coordinating meetings, and travel arrangements.
• Document Management: Draft, proofread, and prepare key documents, reports, briefs, presentations, and speeches for the CEO.
• Liaison Role: Serve as a point of contact between the CEO, senior executives, the Board, and external stakeholders.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Calendar & Travel Management: Organise the CEO’s calendar and travel logistics.
• Meeting Coordination: Prepare materials, take minutes, and follow up on action items.
• General Office Operations: Ensure efficient functioning of the CEO’s office.

Skills

Executive support

C-suite support

Organizational skills

Communication skills

Discretion

Tools

Microsoft Office

Job description

Northern Health is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and collaborate with the Director of Governance on board activities.

The role involves coordinating complex schedules, preparing executive documentation, and building strong relationships across the organisation. You’ll handle confidential information with care and maintain professional standards to ensure smooth CEO operations.